Chief of Staff – Head of Operations

Xora Innovation

. Translate leadership priorities into plans with accountable owners, timelines, and defined outcomes .

Posted 10/25/2026full-timeSan Diego • California • United StatesLeadWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in business operations, financial management, and strategic planning, with a strong ability to coordinate complex projects and maintain accurate records. Proven track record in managing budgets, cash forecasts, and supporting operations across diverse regions.

Highest-signal resume keywords

Business Operations ManagementBudgeting And Cash PlanningInvestor Diligence And ReportingProject Coordination And ImplementationCross-Regional Operations Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Budget ManagementCash ForecastingData Room ManagementFinancial Scenario AnalysisVendor ManagementRecruiting CoordinationEmployment DocumentationProcess DevelopmentSystems ImplementationCorporate Administration

Soft Skills

Clear CommunicationOrganizational SkillsDiscretion And ConfidentialityAccountabilityConstructive Challenge

Industry Keywords

Chief Of StaffGeneral ManagementBusiness OperationsFinancial ManagementSingapore OperationsUnited States Operations

About the role

Key responsibilities & impact

Translate leadership priorities into plans with accountable owners, timelines, and defined outcomes
Run the business operating rhythm and prepare leadership discussions
Ensure decisions lead to action, identify dependencies, resolve routine issues, and provide CEO recommendations
Own investor diligence materials, data room content, reporting, and board materials
Support financing scenario analysis and prepare drafts for leadership review
Maintain budgets, cash forecasts, hiring plans, and management reporting
Coordinate payments, purchasing, vendor renewals, and spending approvals
Coordinate recruiting, offer preparation, employment documentation, onboarding, and people administration
Work with hiring managers, recruiters, payroll providers, immigration advisers, and employers of record
Maintain employment records, coordinate equity administration, and lead expansion projects such as new offices
Manage internal and vendor agreements through review, approval, and signature
Coordinate corporate administration and intellectual property processes with specialist advisers
Own business projects including systems implementation and vendor selection

Requirements

What you’ll need

Typically seven or more years of relevant experience
Strong record of operating inside a growing company; background may include Chief of Staff, business operations, finance, or general management
Deep understanding of budgets and cash planning
Proven experience working effectively with accountants, lawyers, and other specialists
Ability to organize complex information, write clearly, and make sound recommendations with incomplete information
Experience handling confidential matters with strict discretion and maintaining accurate records
Track record of building straightforward processes, holding colleagues and providers accountable, and following through persistently
Comfort challenging priorities constructively and explaining recommendation tradeoffs
Experience supporting operations across Singapore and the United States is particularly relevant