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Executive Assistant – Office Manager
Y STRATEGIE. Oversee the day-to-day operations and administration of the Casablanca office .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates extensive experience in Executive Assistance and Office Management, with a strong focus on supporting C-level executives and managing office operations. Proficient in coordinating communication across international teams and maintaining high standards of professionalism and confidentiality.
Highest-signal resume keywords
Executive AssistanceOffice ManagementFluent EnglishFluent FrenchStrong Document Preparation
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Office Operations ManagementProcurement CoordinationDocument PreparationReporting SkillsPresentation SkillsTime ManagementMulticultural Environment ExperienceCRM FamiliarityERP Knowledge
Soft Skills
Strong Communication SkillsInterpersonal SkillsProactive ApproachAutonomous Work StyleDiscretion and Confidentiality
Tools & Technologies
Microsoft OfficeHubSpotDigital Business Tools
Industry Keywords
Executive SupportOffice AdministrationFacilities ManagementInternational CoordinationStakeholder Management
Tech Stack
Tools & technologiesERPMagento
About the role
Key responsibilities & impact- Oversee the day-to-day operations and administration of the Casablanca office
- Ensure a professional, safe and well-organized working environment
- Manage office facilities, maintenance, utilities, supplies, equipment and local service providers
- Coordinate procurement, IT equipment setup and general office requirements
- Act as the main administrative point of contact for employees based in Morocco
- Coordinate with the outsourced HR provider and the UK Managing Director on local HR administration, employee onboarding and internal communication
- Support implementation of operational procedures, internal systems and communication processes as the Moroccan subsidiary grows
- Provide comprehensive executive assistance and remote administrative support to the UK-based Managing Director
- Manage calendars, appointments, meetings and business travel arrangements across different time zones
- Prioritize incoming requests, coordinate communications and act as a first point of contact for internal and external stakeholders
- Draft, review and proofread professional correspondence, reports and business documents
- Prepare presentations, management reports and other executive-level documentation
- Handle confidential information with discretion and professionalism
- Organize and coordinate Board, Directors' and Management meetings involving UK and Moroccan stakeholders
- Prepare meeting agendas and distribute relevant documentation in advance
- Attend meetings, take accurate minutes and document key decisions and action points
- Maintain action trackers and follow up with stakeholders to ensure agreed actions are completed
- Coordinate communication and meeting preparation across international teams
- Provide administrative support to the Managing Director following customer meetings
- Prepare and share customer-facing documents, presentations, commercial proposals and product information
- Coordinate requests for product samples and follow up with relevant internal teams
- Ensure timely communication and follow-up between UK and Moroccan teams
- Support coordination of recruitment for a HubSpot specialist addressing CRM integration and synchronization challenges involving HubSpot, AC Plus and Magento
Requirements
What you’ll need- Minimum 5 to 7 years of relevant professional experience in Executive Assistance, Office Management or senior administrative and operational coordination roles
- Proven experience supporting C-level executives, Managing Directors or senior leadership
- Demonstrated experience managing office operations, facilities, procurement and general services (Moyens Généraux)
- Previous experience coordinating teams and managing relationships with external service providers
- Strong experience in an international or multicultural working environment is highly desirable
- English: Fluent, both written and spoken – mandatory
- French: Fluent, both written and spoken – mandatory
- Moroccan Arabic (Darija): Essential for communication with local suppliers, service providers and employees
- Excellent command of Microsoft Office, particularly Word, Excel, PowerPoint and Outlook
- Strong document preparation, reporting and presentation skills
- Familiarity with CRM platforms, particularly HubSpot, is an advantage
- Knowledge of ERP systems and digital business tools is desirable
- Excellent organizational and time-management skills
- Ability to manage multiple priorities across different functions and time zones
- Strong written and verbal communication skills
- High level of discretion, confidentiality and professionalism
- Strong interpersonal skills and the ability to coordinate diverse stakeholders
- Proactive, autonomous and solutions-oriented approach
- Ability to anticipate needs, take initiative and operate effectively without direct local supervision
Benefits
Comp & perks- Take on a key position within an expanding international business
- Work directly with UK-based senior management and gain exposure to strategic business operations
- Play an instrumental role in developing and structuring the company's Moroccan subsidiary
- Enjoy a diverse role combining executive assistance, office management and international operations coordination
- Contribute to the growth of a cross-border team in a dynamic business environment