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About the role
Key responsibilities & impact- Own end-to-end US payroll processing for 500+ US employees
- Manage payroll inputs and changes including new hires, terminations, compensation changes, bonuses, deductions, and leaves
- Identify and resolve payroll discrepancies
- Serve as primary payroll subject matter expert and resolve employee questions
- Partner with ADP and internal stakeholders on payroll, tax, and deduction issues
- Manage multi-state payroll and tax requirements, including New York's Convenience of the Employer rule and related withholding
- Own payroll and invoicing-related benefits administration
- Manage employee deduction changes and qualifying life events
- Review and reconcile benefits invoices and self-funded plan activity
- Validate employee eligibility, enrollment, payroll deductions, and plan fees
- Partner with Accounting on discrepancies and financial reconciliations
- Support month-end, year-end, W-2 preparation, open enrollment, benefits renewals, audits, and recurring processes
- Maintain documentation and controls
- Identify opportunities to automate, simplify, and scale payroll and benefits processes
- Partner with Finance, People Ops, ADP, and benefits partners
Requirements
What you’ll need- 4+ years of hands-on payroll and benefits administration experience
- Direct responsibility for running payroll through ADP Workforce Now for a US workforce of at least 500 employees
- Experience managing multi-state payroll
- Experience reconciling benefits invoices
- Strong working knowledge of federal, state, and local payroll and tax requirements
- Hands-on experience with benefits administration and invoice reconciliation
- Ability to identify discrepancies across payroll, HRIS, carrier, and vendor data
- High proficiency with Excel or Google Sheets
- Comfort working with large datasets, reconciliations, audits, and reporting
- Strong attention to detail and ownership of deadline-driven work
- Clear, empathetic communication skills and sound judgment
- Self-insured benefits plans experience and New York's Convenience of the Employer rule strongly preferred
- East Coast work hours