Area Office Administrator

Young Life

. Provide administrative support so the Young Life field ministry area office functions in an organized and efficient manner.

Posted 10/26/2026part-timeUnited StatesMid-LevelSenior💰 $15 - $18 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative capabilities, including proficiency in Microsoft Office Suite and basic accounting skills. Maintains confidentiality while effectively managing communications and relationships with diverse stakeholders.

Highest-signal resume keywords

Microsoft Office Suite ProficiencyStrong Organizational SkillsDetail-Oriented Multitasking AbilityGood Grammar SkillsBasic Accounting Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Typing 55 to 60 Words Per MinuteDocument FilingMail PreparationDatabase ManagementExpense ManagementEvent CoordinationNewsletter ProductionCommunication SkillsPersonnel Action RequestsTraining Provision

Soft Skills

Relational SkillsCustomer Service SkillsInitiativeAttention to DetailConfidentiality Maintenance

Industry Keywords

Young Life Statement of FaithAdministrative SupportField MinistryVolunteer CoordinationDonor ManagementEvent PlanningCamp AdministrationCommunication ProcessesBudget ManagementPersonnel Management

About the role

Key responsibilities & impact

Provide administrative support so the Young Life field ministry area office functions in an organized and efficient manner.
Answer correspondence, file documents, prepare mailings and answer phones.
Respond promptly and professionally to voicemail, email and phone calls.
Gather articles and images and handle layout, production and mailing for newsletters.
Create club/event postcards, flyers and maps.
Send prayer emails, monthly updates, personal support mailings and donor thank-you letters.
Create and maintain the area M-Site.
Interact with area office assistants, area directors, area committee members, volunteer team leaders and leaders.
Process and track donations.
Maintain donor, leader, parent, kid, newsletter, banquet and other contact databases and distribution lists.
Keep leader forms, driver questionnaires and criminal background checks current.
Manage monthly expenses, budgets, bank records, purchase-card expenses, donations and staff expense reports.
Pay bills, submit accounting records and update monthly financial status and FDT.
Track vacation, sick and personal days; submit hourly staff timesheets.
Complete personnel action requests and hiring/termination documents for area staff.
Coordinate area staff, leadership and committee meetings.
Administer camp participation, payments, health forms, fundraising, brochures, parent communications and camp-related forms/contracts.
Create banquet, golf marathon and auction invitations, sponsor materials, programs and donor cards; track guests, sponsors, RSVPs and donations.
Provide training to area office assistants, directors, committee members and volunteer leaders on field administration processes and applications.

Requirements

What you’ll need

Young Life requires all employees to sign a Statement of Faith.
Must profess a belief in Jesus Christ as personal Savior and Lord.
Must subscribe to statements and policies required of Young Life staff, including the Young Life Statement of Faith.
High school education or its equivalent.
Ability to type 55 to 60 words per minute with few errors.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint.
Strong organizational skills with attention to detail and processes; capability of handling concurrent tasks and constant interruptions.
Good grammar skills and strong written and verbal communication skills.
Ability to maintain confidentiality.
Basic accounting skills.
Detail-oriented multitasking ability.
Proven relational skills with both kids and adults.
Initiative with developing processes/systems around events, data organization and maintenance.
Great customer service skills.
Previous administrative assistant experience preferred.
Associate degree preferred.
Ongoing education encouraged.