Area Office Administrator I

Young Life

. Provide administrative support to enable the Young Life field ministry area office to function in an organized and efficient manner .

Posted 10/5/2026part-timePlano • Texas • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative skills, with proficiency in Microsoft Office Suite and basic accounting. Capable of managing multiple tasks while maintaining attention to detail and confidentiality.

Highest-signal resume keywords

Microsoft Office Suite ProficiencyStrong Organizational SkillsBasic Accounting SkillsWritten And Verbal Communication SkillsRelational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Typing 55 To 60 Words Per MinuteData OrganizationMailing PreparationDatabase MaintenanceExpense Management

Soft Skills

Attention To DetailCustomer Service SkillsInitiativeConfidentialityMultitasking Ability

Certifications & Qualifications

High School Education Or EquivalentStatement Of Faith

Industry Keywords

Young LifeField MinistryVolunteer CoordinationEvent PlanningDonor Management

About the role

Key responsibilities & impact

Provide administrative support to enable the Young Life field ministry area office to function in an organized and efficient manner
Answer correspondence, phones, voicemail, email and phone calls; perform filing and prepare mailings
Gather articles and pictures and handle layout, production and mailing for newsletters
Create club/event postcards, flyers, maps, prayer emails and monthly updates
Send personal support mailings and donor thank-you letters
Create and maintain the area M-Site
Interact with area office staff, area directors, area committee, volunteer team leaders and leaders
Process and track donations
Maintain donor, leader, parent, newsletter, banquet and other contact databases and distribution lists
Ensure leader forms, driver questionnaires and criminal background checks are up to date
Manage monthly expenses, budgets, bank account records, FDT, staff expense reports, purchase-card expenses and donations
Pay bills, submit accounting records and update monthly financial status
Track vacation, sick and personal days; submit timesheets; complete personnel action requests and hiring/termination documents
Coordinate area staff, leadership and committee meetings
Track camp participation, payments, health forms and fundraising earnings
Communicate with parents and camps; prepare camp brochures and handle camp contracts and forms
Coordinate banquet, golf marathon and auction invitations, sponsor packets, programs, guest lists, RSVPs, donations and thank-you notes
Provide training to area office assistants, directors, committee members and volunteer leaders
Participate in Young Life activities as appropriate and support relationships with students, leaders, parents, churches and community partners
Provide additional administrative or ministry support as needed

Requirements

What you’ll need

High school education or its equivalent
Ability to type 55 to 60 words per minute with few errors
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint
Strong organizational skills with attention to detail and processes, with the capability of handling concurrent tasks and constant interruptions
Good grammar skills and strong written and verbal communication skills
Ability to maintain confidentiality
Basic accounting skills
Detail-oriented multitasking ability
Proven relational skills with both kids and adults
Initiative with developing processes/systems around events, data organization and maintenance
Great customer service skills
Personal commitment to the mission and values of Young Life and an active Christian faith
Young Life requires all employees to sign a Statement of Faith
Young Life employees must profess belief in Jesus Christ as personal Savior and Lord and subscribe to required Young Life statements and policies

Benefits

Comp & perks

Ongoing education encouraged