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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in contract administration and lifecycle management, with strong organizational and communication skills to support internal and external stakeholders effectively. Proficient in managing contract workflows and providing user support for CLM systems while maintaining confidentiality and integrity.
Highest-signal resume keywords
Contract AdministrationContract Lifecycle Management (CLM)Microsoft Office SuiteOrganizational SkillsCustomer Service
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Contract PrinciplesContract LifecycleSystem AdministrationUser SupportInformation GatheringW-8 and W-9 FormsAd Hoc ReportingData ManagementProcess ImprovementDocumentation
Soft Skills
Attention to DetailCommunication SkillsCollaborationProblem-SolvingDiscretion and Integrity
Tools & Technologies
Contract Lifecycle Management Software
Industry Keywords
ProcurementBusiness OperationsStakeholder ManagementTraining and EducationGlobal Mindset
About the role
Key responsibilities & impact- Manage low-risk, low-dollar contracts through the entire contract lifecycle following YPO standards and service requirements
- Administer and maintain the Contract Lifecycle Management software system
- Assist the contract team with writing summaries, information gathering, and obtaining W-8 and W-9 forms from potential vendors
- Ensure all YPO logo agreements are approved by the marketing team
- Maintain contract file storage in accordance with policies and procedures
- Contribute to internal training and education on contract lifecycle and contracting processes
- Manage CLM support tickets, troubleshoot user issues, and escalate when appropriate
- Support CLM system training and provide ongoing guidance to business users
- Support continuous improvement, testing, enhancement, and documentation of CLM workflows and processes
- Provide administrative support to the department as needed
- Provide backup support for the Procurement Specialist when necessary
- Complete ad hoc reports, tasks, and projects as required
Requirements
What you’ll need- 3+ years’ experience in contract administration, procurement or business operations
- Working knowledge of contract principles, terms, and the contract lifecycle
- Exceptional organizational skills and attention to detail, with the ability to manage a high volume of contracts and deadlines
- Strong administrative skills
- Excellent customer and stakeholder service skills, supporting both internal business users and external vendors
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite or similar software
- Experience with a contract lifecycle management (CLM) system, including system administration or user support, highly preferred
- Bachelor’s degree or related equivalent work experience
- Ability to work flexible and/or extended hours as needed to accommodate team members and stakeholders in multiple time zones
- Willingness and ability to travel, domestically and internationally, without restrictions, 0–5% per year
- Prolonged periods sitting at a desk and working on a computer
- Ability to maintain discretion and integrity of confidential information
- Ability to prioritize competing opportunities, balance member and internal stakeholder needs with business priorities, manage cross-functional expectations, and clearly articulate decision rationale
- Ability to communicate effectively and develop positive relationships across boundaries
- Ability to work within ambiguity and a frequently changing environment
- Global mindset sensitive to local and international customs and protocols
- Analytical and proactive approach using sound judgment and structured thinking
- Collaborative team-player approach in a highly interactive team environment
- Ability to perform effectively under pressure while maintaining a positive, professional, solutions-oriented approach
Benefits
Comp & perks- Performance-based bonus opportunities
- Remote work flexibility
- Comprehensive rewards package built around wellbeing and growth
- Flexible and/or extended hours as needed to accommodate team members and stakeholders in multiple time zones
- Willingness and ability to travel domestically and internationally, 0–5% per year