Finance Operations Specialist

ZipLiens

. Manage invoicing for Single Event and Mass Tort clients in the Zipliens portal, including multi-claimant mass tort invoices .

Posted 10/10/2026full-timeRemote • Kentucky • United StatesMid-LevelSenior💰 $49,000 - $67,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing invoicing, accounts receivable, and accounts payable processes, with a strong focus on collections and client communication. Proficient in utilizing financial tools and maintaining accurate records to support financial operations.

Highest-signal resume keywords

Invoicing ManagementAccounts ReceivableCollections NegotiationRamp ProficiencySpreadsheet Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

BillingAccounts PayableAccounts ReceivableCollectionsFinancial OperationsData ReconciliationProcess OwnershipVendor ManagementPayment Processing1099 Reporting

Soft Skills

Clear CommunicationProblem SolvingIndependenceNegotiation

Tools & Technologies

Zipliens PortalRampBill.comQuickBooks OnlineStripe

Industry Keywords

Legal ServicesHealthcareHigh-Volume Service BusinessVendor OnboardingProcurement Workflows

About the role

Key responsibilities & impact

Manage invoicing for Single Event and Mass Tort clients in the Zipliens portal, including multi-claimant mass tort invoices
Oversee physical check intake and deposit, and apply payments from checks, Stripe, Bill.com, and wires to correct invoices
Reconcile invoices against payments and resolve discrepancies across portal and accounting records
Maintain AR aging and report past-due balances, collection progress, and expected cash to the CFO
Support month-end close with reconciled receivables and payment batches
Serve as primary finance contact for law firm clients on billing questions, disputes, and overdue balances
Conduct collections by client segment, negotiate payment plans, settle disputed balances, and escalate accounts to the CFO
Keep account activity visible for sales, account management, and lien resolution teams
Manage accounts payable in Ramp, including vendor onboarding, bill intake, coding, approval routing, and payment runs
Support Ramp procurement rollout, including purchase requests, approval workflows, spend policies, and card limits
Maintain vendor contract, terms, renewal, and subscription records
Review recurring spend and flag duplicate tools, unused subscriptions, and renewals requiring decisions
Collect W-9s and maintain vendor data for year-end 1099 reporting
Document and maintain billing, collections, AP, and procurement workflows
Identify and support automation for invoice reminders, digests, payment matching, and AI-assisted tasks
Work with product and technology teams on invoicing and payment features in the Zipliens portal
Report directly to the Chief Financial Officer (CFO)

Requirements

What you’ll need

4+ years of experience in billing, accounts receivable, accounts payable, or finance operations, including at least 1–2 years owning a process end to end
Experience with collections, including negotiating payment terms and resolving disputes directly with clients
Experience with tools such as Ramp, Bill.com, QuickBooks Online, and online, or similar platforms, and a willingness to learn new systems
Strong spreadsheet skills, with the ability to manage large data sets and reconcile across systems
Clear, professional written communication with clients and vendors
Experience working remotely and independently
Billing experience in legal services, healthcare, or another high-volume service business is a plus
Applicants must be authorized to work in the United States without the need for employer-sponsored visa support now or in the future

Benefits

Comp & perks

Private Health Care Plan (Medical, Dental & Vision)
Company HSA contributions for HDHP participants
Flexible Spending Accounts (Health & Dependent Care)
Company-Paid Short-Term Disability Coverage
Voluntary Long-Term Disability, Life, AD&D, and Supplemental Coverage Options
401(k) Plan with Company Match
Paid Time Off (Vacation, Sick Time & 10 paid Holidays)
Parental Leave
Quarterly discretionary bonus opportunity