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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and communication skills while managing executive calendars, coordinating meetings, and supporting team events. Proficient in handling confidential information and providing administrative support across various departments.
Highest-signal resume keywords
4+ Years Administrative ExperienceCalendar ManagementWritten And Verbal CommunicationGoogle For Business Suite ProficiencyExpense Reporting
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementExpense ReportingMeeting ArrangementsNew-Hire OnboardingTechnical Computer Skills
Soft Skills
Strong Organizational SkillsSensitivity To Confidential InformationCollaboration
Tools & Technologies
Google For Business SuiteMS Office SuiteKeynoteApple Products
Industry Keywords
Executive SupportCross-Functional CollaborationTeam Off-SitesStakeholder Engagement
About the role
Key responsibilities & impact- Support the executive office and report to the CEO's Executive Assistant
- Provide rotating support to key executives throughout the organization
- Collaborate with Executive Assistants and Administrative Business Partners across Zoox departments
- Manage extensive calendars, including team meetings, cross-functional meetings, interviews, and last-minute schedule changes
- Lead preparation, agendas, note-taking, and follow-ups for selected team meetings and quarterly operations reviews
- Plan and execute team off-sites and events of varying sizes and complexity
- Assist with new-hire onboarding for scaling departments
- Book domestic and international travel
- Complete expense reporting, calendar management, and meeting arrangements
- Provide backup support to Administrative Business Partners and Executive Assistants as needed
Requirements
What you’ll need- 4+ years of administrative or executive assistant experience
- Strong organizational skills
- Excellent written and verbal communication skills
- Sensitivity when handling critical and confidential information
- Technical computer skills
- Proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products
- Genuine passion for the Zoox mission
- Bachelor's degree is a bonus qualification, not required
- Previous exposure to company boards, public officials, and other senior-level stakeholders is a bonus qualification
Benefits
Comp & perks- Paid time off, including sick leave, vacation, and bereavement
- Unpaid time off
- Zoox Stock Appreciation Rights
- Amazon Restricted Stock Units (RSUs)
- Health insurance
- Long-term care insurance
- Long-term and short-term disability insurance
- Life insurance
- Potential sign-on bonus
- Domestic and international travel support