Accounts Payable

• Review incoming invoices and check requests for accurate documentation, paperwork, and approvals
• Enter data into the system for check and ACH processing
• Process physical check, ACH, and wire payments to vendors, brokers, insureds, and carriers
• Submit vendor payments into the corporate accounting system for authorization and approval
• Gather documentation and set up new vendors in corporate accounting systems
• Reconcile company credit card statements and obtain supporting receipts or invoices
• Review outstanding customer and vendor checks monthly
• Coordinate letters regarding uncashed checks, reissue checks, and send uncashed checks to state unclaimed funds offices as required
• Respond to vendor and internal department inquiries regarding payment status
• Maintain organized accounts payable files
• Monitor bank accounts for unauthorized transactions and submit positive pay files and ACH authorizations
• Sort and file correspondence and perform miscellaneous clerical duties
• Index incoming accounting mail and payables in the system
• Perform assigned monthly balance sheet reconciliations

Accounts Payable Specialist

• Review incoming invoices and check requests for accurate documentation, paperwork, and approvals, and enter data into the system for check and ACH processing
• Process physical check and ACH/Wire payments to external vendors, brokers, insureds, and carriers
• Submit vendor payments into the corporate accounting system for authorization and approvals
• Gather documentation and contact necessary parties to set up new vendors in corporate accounting systems
• Reconcile company credit card statements and obtain supporting receipts or invoices
• Review outstanding customer and vendor checks monthly; coordinate letters, re-issuing checks, and unclaimed-funds submissions
• Respond to vendor and internal department inquiries regarding payment status
• Maintain organized accounts payable files
• Monitor bank accounts for unauthorized transactions and submit positive pay files and ACH authorizations
• Sort and file correspondence and perform miscellaneous clerical duties
• Index incoming accounting mail and payables in the system
• Perform monthly balance sheet reconciliations as assigned