Buyer

• Review approved requests and confirm specifications, quantities, delivery dates, locations, quality requirements and approval references
• Clarify incomplete, inconsistent or technically ambiguous requests
• Identify suitable suppliers across the UK and Europe and complete due diligence and onboarding for new suppliers
• Issue RFQs, set deadlines, follow up quotations and maintain sourcing status
• Obtain competitive quotations or document rationale and approvals for sole-source, urgent or non-competitive purchases
• Validate quotations and prepare like-for-like comparisons based on total landed cost, delivery performance, quality, warranty, service and supply risk
• Negotiate pricing, lead time, freight, payment terms, warranty and other commercial conditions within delegated authority
• Present sourcing recommendations identifying best value, assumptions, risks and required approvals
• Prepare and validate accurate purchase orders before release
• Obtain supplier acknowledgement and confirm pricing, availability, delivery dates and deviations
• Maintain revision control and obtain approval for material order changes
• Track and expedite open orders through delivery and close-out
• Build supplier relationships while protecting commercial interests and confidentiality
• Maintain supplier capability, contact, pricing, lead-time and performance information in approved systems
• Coordinate suppliers, freight providers and internal stakeholders through final delivery
• Resolve or coordinate shortages, damage, incorrect items, invoice discrepancies, non-conforming goods, warranty claims and returns
• Record packaging, weights, dimensions, origin, collection details, tracking, freight documents and proof of delivery
• Follow procurement policies, SOPs, delegated authority limits, approval workflows and segregation-of-duties controls
• Maintain a complete audit trail of procurement activity and issue resolution
• Escalate cost increases, payment risk, quality or authenticity concerns, compliance questions, non-standard terms and threatened delivery commitments
• Provide accurate updates on RFQs, open orders, committed dates, delays, supplier issues, savings and decisions required
• Use Microsoft Dynamics, Microsoft Business Central, Xero, Excel, Outlook and other approved systems
• Identify recurring errors, delays or control gaps and recommend improvements to templates, trackers, SOPs and supplier engagement
• Obtain documented approval before supplier award, purchase order release, material order change, non-standard terms or commitments outside delegated authority

Buyer jobs in Philippines

International Buyer, CORD, Mechanical