Chief of Staff

• Own the master list of active projects across multiple businesses, including deadlines, deliverables, owners, and next steps
• Keep major initiatives on target and protect the executive’s time
• Chase approvals, answers, and action items proactively until they are closed
• Review financial reports, customer experience dashboards, and other materials for gaps or discrepancies
• Coordinate with internal teams and external parties, including a mission-driven nonprofit initiative
• Serve as a trusted point of contact for investors, high-net-worth individuals, institutions, senior executives, and government officials
• Participate in meetings, phone calls, and email correspondence, including when the executive is absent
• Triage messages and draft correspondence on the executive’s behalf
• Ensure important external follow-ups happen on time
• Set up and manage a project-management system such as Notion or Asana
• Move work out of Google Sheets and build project and priority dashboards
• Evaluate and implement new tools, including AI tools
• Create processes, templates, and checklists to maintain continuity during absences
• Manage a fast-changing calendar across multiple time zones
• Protect time for high-priority work
• Prepare agendas, background notes, and concise research for key meetings
• Arrange domestic and international travel, including flights, hotels, ground transportation, and itineraries
• Report directly to the senior executive as an individual contributor

Explore Chief of Staff – Executive Operations at Veta Virtual. Review requirements and application details.