Controller

• Ensure the day-to-day operation of the Lisbon office and coordinate general administrative services
• Manage suppliers, purchasing, office supplies, facilities and contracted services
• Organize meetings, visits, travel and logistical requirements
• Monitor contracts and services related to office operations
• Act as the point of contact for external consultants, suppliers and business partners
• Maintain document control, filing and records management systems
• Receive, register, classify, distribute and archive technical, administrative and contractual documentation
• Verify document nomenclature, numbering, format, revision and status
• Ensure document traceability and organization
• Support the management of access rights, permissions, user onboarding and offboarding, and incidents on document platforms
• Coordinate document submissions through internal and client platforms
• Support document review, approval and issuance procedures
• Prepare records, registers, status reports and document control metrics
• Provide teams with support on document management procedures and tools
• Support the Finance team with invoice processing, expenses, expense reports, purchase orders, payments and month-end closings
• Collect, verify and organize accounting documentation
• Coordinate information with accountants, tax consultants, banks and external service providers
• Support employee recruitment, hiring, onboarding and offboarding
• Coordinate onboarding, equipment, access rights, initial training and integration into the office
• Support the management of holidays, absences, training and occupational health
• Coordinate administrative Health, Safety and Environmental activities
• Support compliance, corporate governance, internal controls, audits and inspections
• Monitor deadlines, certificates, insurance policies, powers of attorney, contracts and corporate documentation
• Provide executive and administrative support to the management team
• Prepare presentations, reports, minutes, correspondence and supporting documentation
• Coordinate meetings and follow up on outstanding matters
• Handle sensitive and confidential information with rigor and discretion

Controller jobs in Portugal

Office Administrator, Document Controller