Facilities Coordinator

• Receive, review, log and coordinate facilities and maintenance requests across company venues
• Create and issue work orders to approved contractors and suppliers
• Obtain approvals before instructing works in accordance with delegation and facilities procedures
• Monitor open work orders and follow up contractors to meet agreed timeframes
• Maintain accurate work order status updates and facilities records
• Liaise with Venue Managers, Franchise Partners, contractors and suppliers regarding access, scheduling and completion
• Obtain completion evidence, including photographs and service reports
• Escalate overdue, high-risk or recurring maintenance issues
• Assist with preventative and scheduled maintenance programs
• Review contractor and supplier invoices against work orders and quotations
• Resolve discrepancies between quotations, purchase/work orders and invoices
• Code and prepare invoices for Finance approval and processing
• Track facilities and project expenditure, budgets, reconciliations and audit trails
• Establish and maintain construction and project files, document registers, trackers and schedules
• Coordinate project meetings, agendas, minutes and action lists
• Support quotations, tenders, supplier submissions, project variations, site access and scheduling
• Maintain handover, defects, warranties, manuals, certificates and completion documentation
• Maintain contractor and supplier records, onboarding documentation, licences, insurances and compliance records
• Coordinate quotations and pricing requests and monitor contractor performance
• Provide administrative support for venues, Franchise Partners, facilities enquiries and Development Team reporting
• Maintain facilities, project management and work order systems
• Prepare reports on work orders, invoices, project actions and contractor performance
• Support continuous improvement and provide general administrative support to the Facilities & Project Manager and Development Team

Facilities Coordinator jobs in Philippines

Development & Facilities Coordinator