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A. O. Smith Corporation

Executive Assistant

A. O. Smith Corporation

. Provide secretarial and administrative support directly to executives .

Posted 9/22/2026full-timeMilwaukee • Wisconsin • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit
Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative and secretarial capabilities, including managing executive schedules, preparing Board materials, and maintaining records with a focus on confidentiality and organization. Proficient in word processing and presentation software, with a commitment to continuous learning in technological advancements.

Highest-signal resume keywords
Executive SupportBoard Meeting PreparationRecord ManagementWord ProcessingPowerPoint Presentation

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills
Office SupportClerical SupportRecord ManagementDocument ProductionPresentation Preparation
Soft Skills
ConfidentialityOrganizationTeam PlayerInterpersonal SkillsTact
Tools & Technologies
PowerPointBoard Portals
Certifications & Qualifications
High School Diploma
Industry Keywords
Executive AssistantCorporate DevelopmentLegal AdministrationBoard of DirectorsSecretarial Standards

About the role

Key responsibilities & impact
  • Provide secretarial and administrative support directly to executives
  • Manage logistics for the Executive Vice President – Corporate Development & Secretary and the Senior Vice President – General Counsel
  • Prepare for and manage five Board of Directors meetings each year
  • Prepare the Corporate Secretary Calendar and Proxy Statement Calendar with the Legal Administration Supervisor
  • Assist in preparing the Proxy Statement for printing
  • Manage daily itineraries, meeting schedules, travel arrangements, and other administrative duties
  • Create and edit presentations, including PowerPoint presentations
  • Handle general correspondence, document production, filing, and presentation preparation
  • Receive, screen, and direct incoming calls, visitors, mail, and email
  • Maintain files, records, calendars, and diaries
  • Participate in developing and implementing secretarial standards, policies, and practices
  • Work as part of the Executive Assistant team

Requirements

What you’ll need
  • High School Diploma or equivalent
  • Minimum of 5 years’ office and clerical support experience
  • Ability to handle a high-pressure work environment and sensitive issues with confidentiality and tact
  • Strong skills in word processing and PowerPoint presentation software
  • Excellent record management, organization and filing skills
  • Comfortable with and interested in learning new technological advances in the business environment
  • Previous experience with Board members and Board portals is a plus but not required
  • Previous work experience with executives is a plus but not required
  • Must be a team player who enjoys their work and gets along well with others

Benefits

Comp & perks
  • Medical and dental insurance
  • Company-sponsored life insurance
  • Retirement security savings plan
  • Short- and long-term disability programs
  • Tuition assistance
  • Comprehensive benefits plans
  • Competitive compensation package