Event Planner – Strategic Events

AAA

. Coordinate overall planning and project execution for assigned events, including timelines, budgets, planning documents, stakeholder updates, event flow, agenda development and onsite execution .

Posted 9/30/2026full-timeRemote • California • United StatesMid-LevelSenior💰 $65,000 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong project management capabilities, including event planning, budget management, and stakeholder coordination. Proficient in utilizing event platforms and Microsoft Office tools to ensure successful execution of corporate meetings and training events.

Highest-signal resume keywords

Project ManagementEvent PlanningBudget ManagementCommunication SkillsAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event CoordinationVendor ManagementTimeline ManagementRegistration ToolsEvent Production

Soft Skills

Problem SolvingAdaptabilityIndependent Judgment

Tools & Technologies

Microsoft OfficeEvent Platforms

Industry Keywords

Corporate MeetingsIncentive ProgramsTravel Industry EventsHospitalitySupplier Relations

About the role

Key responsibilities & impact

Coordinate overall planning and project execution for assigned events, including timelines, budgets, planning documents, stakeholder updates, event flow, agenda development and onsite execution
Support training and education-focused event programs, including room setups, schedules, materials, event platforms and onsite needs
Coordinate venue sourcing, hotel room blocks, meeting space, food and beverage, audiovisual, signage, décor, transportation, staffing and event materials
Manage partner and sponsor logistics, including registration, booth needs, brand assets, presentation timing, meal sponsorships and onsite expectations
Support attendee registration, communications, rooming lists, dietary needs, travel details, name badges, event app content and participant-facing materials
Maintain project plans, production schedules, contact lists, vendor records and budget tracking
Coordinate with Sales, Marketing, Training, Product and leadership teams
Travel for site inspections, pre-event planning, onsite setup, event management and post-event wrap-up as needed
Anticipate needs, identify risks, solve issues and ensure events reflect A|T Collective brand quality and professionalism
Exercise independent judgment on event budgets, vendor and venue selection, contract terms and onsite decisions with limited day-to-day supervision

Requirements

What you’ll need

Prior experience planning corporate meetings, incentive programs, conferences, training events, travel industry events or large-scale customer/partner programs
Strong project management skills with the ability to manage multiple timelines, vendors, stakeholders and moving parts simultaneously
Exceptional attention to detail and follow-through
Excellent written and verbal communication skills, including preparation of clear updates, recaps, agendas and event documents
Experience working with hotels, destination partners, vendors, convention services, audio visual teams and event production resources
Comfortable working under deadlines and adapting quickly when priorities, details or onsite needs change
Proficiency with Microsoft Office, especially Word, Excel, PowerPoint and Outlook
Experience with event platforms or registration tools preferred
Travel industry, hospitality, supplier relations or advisor-facing event experience preferred
Must be based in or near Southern California, with the ability to travel as needed

Benefits

Comp & perks

Medical (with prescription)
Vision
Dental
Flexible Spending Accounts
Paid Time Off for Holidays, Vacation, and Illness
Company paid Life Insurance
Long Term Disability
401(k) Plan
AFLAC Plans
Travel Discounts on all Pleasant Holidays packages, Hotel Rooms, Car Rentals, Tours & Activities; discounts apply to family members and friends too