Temporary Associate, Admin

AACN (American Association of Critical-Care Nurses)

. Provide routine administrative support to the CSI department and team members .

Posted 10/8/2026full-timeRemote • California • United StatesMid-Level💰 $29 - $32 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including proficiency in data entry, document organization, and effective communication. Skilled in managing multiple priorities while maintaining accuracy and confidentiality in handling sensitive information.

Highest-signal resume keywords

Administrative Support ExperienceData Entry ProficiencyGoogle Suite ProficiencyMicrosoft Office Suite ProficiencyCustomer Service Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryDocument OrganizationRecord MaintenanceReport PreparationMeeting CoordinationExpense ReportingSchedulingFile ManagementBasic Technical AssistanceCohort Data Management

Soft Skills

Detail-OrientedOrganizational SkillsEffective CommunicationAbility to PrioritizeConfidentiality Maintenance

Tools & Technologies

Google SuiteMicrosoft Office SuiteZoomSharePointSmartSheetNetForum

Industry Keywords

Administrative ProceduresClerical SupportCustomer InteractionOffice Support TasksBackground Check Clearance

About the role

Key responsibilities & impact

Provide routine administrative support to the CSI department and team members
Complete assigned administrative tasks according to established procedures, instructions, and timelines
Prepare, organize, and distribute routine documents, correspondence, forms, and other materials
Enter, update, and maintain information in department systems, databases, spreadsheets, and records
Organize and maintain department files, records, documents, and information
Assist with scheduling meetings, appointments, and department activities
Prepare meeting materials, organize documents, reserve meeting space, and handle routine administrative needs
Perform routine data entry, tracking, and preparation of reports or spreadsheets
Process routine administrative requests and correspondence, communications, and follow-up
Support department purchasing and financial activities, including invoices, expense reports, and purchasing requests
Assist with travel arrangements, expense reporting, supplies, materials, and department resources
Respond to routine administrative questions and refer out-of-scope questions appropriately
Create and maintain team HWEAT/OLBI survey accounts in NetForum
Create staff polls using established tools and processes
Create and organize new cohort folders in SharePoint
Provide basic backup technical assistance and escalate issues as appropriate
Organize and maintain files on the R drive
Prepare cohort schedules and coordinate Zoom meeting logistics
Initiate and update cohort end-of-program report templates
Enter, organize, and maintain cohort end-of-program data in SmartSheet
Coordinate with faculty and vendors to place cohort food orders
Uphold the organization’s talent philosophy and values
Perform other duties as assigned

Requirements

What you’ll need

Minimum 3 years of administrative, clerical, customer service, or related experience
Equivalent combination of education and experience may be considered
Experience performing administrative, clerical, data entry, or other office support tasks preferred
Previous experience interacting with internal and/or external customers or stakeholders
Demonstrated experience managing multiple priorities
Basic to strong verbal and written communication skills
Basic to strong computer skills and proficiency with commonly used business applications
Proficiency in Google Suite, Microsoft Office Suite, and Zoom
Accurate, detail-oriented, and organized
Ability to follow established procedures, instructions, and processes
Ability to prioritize and complete assigned tasks within established timelines
Ability to maintain accurate records and information
Ability to communicate effectively and professionally with department team members
Ability to learn department-specific processes, systems, and responsibilities
Ability to ask questions and seek guidance when needed
Ability to maintain confidentiality and handle sensitive information appropriately
Ability to satisfactorily complete a background check clearance
Must provide proof of eligibility to work in the U.S. and be authorized to work for any employer in the U.S.; employment visa sponsorship is unavailable
Ability to meet physical requirements including frequent sitting, standing, walking, reaching, repetitive hand motions, prolonged desk work, and operation of standard office equipment and keyboards
Sufficient visual acuity and auditory ability to perform job duties

Benefits

Comp & perks

Generous paid time off
Low-cost health plans for medical and mental health services
Dental insurance
Vision insurance
Company-paid life insurance
Company-paid short-term disability insurance
Retirement savings program with employer matching and additional company contribution
Alternative and flexible work arrangements supporting work/life balance