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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational skills and attention to detail in managing administrative support for contracts, including tracking quotes, purchase orders, and compliance. Proficient in using CAFM systems and Microsoft Office tools to facilitate effective communication and documentation.
Highest-signal resume keywords
CAFM Systems ExperienceMicrosoft Office ProficiencyOrganizational SkillsAttention To DetailFacilities Administration Experience
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Quotation PreparationPurchase Order ManagementDocument TrackingCompliance ManagementBilling Record Maintenance
Soft Skills
Excellent Communication SkillsProfessional Liaison AbilitiesAdaptabilityDiscretionIndependence
Tools & Technologies
IBMSDMSMicrosoft SharePointMicrosoft Teams
Industry Keywords
FM Contract StructuresPPMReactive WorksConsumables ManagementAmazon Processes
About the role
Key responsibilities & impact- Provide dedicated administrative support for Amazon contracts
- Prepare and submit quotations using supporting supplier quotes and ABM’s agreed mark-up structure
- Raise and receipt purchase orders using IBMS or relevant CAFM systems
- Maintain administrative trackers for quotes, purchase orders, and compliance in IBMS and Microsoft SharePoint/Teams
- Support scheduling and closure of approved quotes with contract and site managers
- Upload supplier quotes, completion evidence, and subcontractor job sheets to DMS
- Maintain records for billing and audit purposes
- Assist with maintenance schedules and visibility of PPM dates and site requirements
- Liaise with subcontractors and internal stakeholders on additional works, consumables, and reactive requests
- Manage compliance systems such as Avetta and verify supplier documentation
- Support quote authorisation and track client approvals
- Prepare client submission documentation
- Contribute to weekly and monthly reporting, quote status updates, approval and PO monitoring, and contract performance and financial reporting
- Provide general administrative support to site and contract managers
Requirements
What you’ll need- Strong organisational skills with the ability to manage multiple priorities
- High attention to detail in document preparation, tracking, and record-keeping
- Excellent written and verbal communication skills
- Proficient in Microsoft Office, especially Excel, Word, and Teams
- Experience working with CAFM systems such as IBMS and digital filing systems such as DMS
- Ability to liaise professionally and clearly with suppliers, contractors, and clients
- Ability to work independently across multiple sites and adapt to varying operational needs
- High level of discretion and professionalism in a fast-paced commercial environment
- Previous facilities or site administration experience desirable
- Experience using CAFM or asset management systems desirable
- Understanding of FM contract structures, especially PPM, reactive, and consumables separation, desirable
- Familiarity with Amazon processes or working on Amazon sites is a bonus
Benefits
Comp & perks- 24/7 GP for you and your immediate family with access to a UK-based GP
- Mental Health support and Life Event Counseling
- Get Fit Programme
- Financial and legal support
- Cycle to work scheme
- Access to Perks at Work employee app
- Discounts, gift cards, cashback, and exclusive offers
- Online resources and tools covering family, life, health, money, and work
- Online chat or telephone service for urgent crisis support