ABM UK

Administration

• Provide dedicated administrative support for Amazon contracts
• Prepare and submit quotations using supporting supplier quotes and ABM’s agreed mark-up structure
• Raise and receipt purchase orders using IBMS or relevant CAFM systems
• Maintain administrative trackers for quotes, purchase orders, and compliance in IBMS and Microsoft SharePoint/Teams
• Support scheduling and closure of approved quotes with contract and site managers
• Upload supplier quotes, completion evidence, and subcontractor job sheets to DMS
• Maintain records for billing and audit purposes
• Assist with maintenance schedules and visibility of PPM dates and site requirements
• Liaise with subcontractors and internal stakeholders on additional works, consumables, and reactive requests
• Manage compliance systems such as Avetta and verify supplier documentation
• Support quote authorisation and track client approvals
• Prepare client submission documentation
• Contribute to weekly and monthly reporting, quote status updates, approval and PO monitoring, and contract performance and financial reporting
• Provide general administrative support to site and contract managers

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Contract Administrator