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Business Operations – Finance Administrator
ACETECH Global. Prepare and process customer quotes using approved pricing and authorisation procedures .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in finance administration and accounts receivable management, with a strong focus on invoicing accuracy and customer account maintenance. Proficient in using CRM and ERP systems to support business operations and improve process efficiency.
Highest-signal resume keywords
Finance Administration ExperienceAccounts Receivable ManagementInvoicing AccuracyStrong Excel SkillsCRM And ERP Proficiency
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
InvoicingOrder ProcessingCustomer Accounts ManagementQuotationsData MaintenanceFinancial ReportingSoftware Subscription BillingContract AdministrationData Discrepancy ResolutionBusiness Administration Support
Soft Skills
Clear CommunicationGood OrganisationInitiativeCollaborative ApproachJudgement
Tools & Technologies
CRM SystemsERP SystemsAccounting SoftwareFinancial SystemsData Preparation Tools
Industry Keywords
Accounts ReceivableOrder-To-Cash ActivitiesFinancial ControlsApproval RequirementsRecord-Keeping Procedures
Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Prepare and process customer quotes using approved pricing and authorisation procedures
- Enter and maintain customer orders, checking information for completeness and accuracy
- Coordinate with Sales and Operations from quotation through invoicing
- Maintain customer details, purchase orders and supporting documentation
- Follow up on missing information and resolve routine order or billing queries
- Prepare and issue accurate customer invoices
- Monitor outstanding invoices, send payment reminders and follow up with customers
- Maintain accounts receivable records and refer overdue balances or disputed invoices to Finance
- Support Finance with invoice queries, payment information and documentation
- Prepare routine reports on invoicing, outstanding balances and related activity
- Follow financial controls, approval requirements and record-keeping procedures
- Maintain software subscription records, including billing information, renewals and approved changes
- Keep CRM, ERP and financial-system records accurate and current
- Support new system introduction through data preparation, checking, testing and day-to-day use
- Maintain customer agreements and contract records
- Identify and resolve data discrepancies with relevant colleagues
- Coordinate day-to-day priorities with the Canadian team and financial administration with Finance headquarters in Ireland
- Follow documented workflows and keep local process instructions current
- Suggest practical improvements to recurring queries, delays or errors
- Provide general business administration support for the Canadian operation
Requirements
What you’ll need- Experience in finance administration, accounts receivable, sales administration, order processing or a similar business-support role
- Hands-on experience with invoicing, customer accounts, quotations or order-to-cash activities
- Confidence using CRM, ERP, accounting or other business systems
- Strong Excel skills
- Careful approach to checking and maintaining data
- Good organisation and ability to manage several tasks and deadlines
- Clear, professional communication with customers and colleagues
- Initiative to resolve routine issues and judgement to seek guidance when needed
- Collaborative approach and willingness to support a growing team
- Experience with software subscription billing, customer contract administration or supporting a systems transition would be an advantage
Benefits
Comp & perks- Exposure to commercial operations, finance administration and business systems
- Opportunity to support technology used by emergency services
- Collaboration with colleagues in Canada and Ireland
- Growing Canadian operation with visible impact on day-to-day business activities