Administrative and Finance Assistant

Action Agenciamento de Cargas Ltda

. Work as an Accounting Assistant supporting the financial routines of freight forwarding operations .

Posted 10/7/2026full-timeSão Paulo • BrazilMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates proficiency in accounts payable and accounts receivable processes, with strong organizational skills and attention to detail. Capable of effectively communicating in English with international customers and managing financial documentation.

Highest-signal resume keywords

Accounts PayableAccounts ReceivableExcel ProficiencyFinancial CommunicationOrganizational Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Accounts PayableAccounts ReceivableBillingForeign Exchange ClosingFinancial Documentation

Soft Skills

Attention to DetailClear CommunicationAccountabilityDeadline Tracking

Tools & Technologies

SpreadsheetsFinancial Systems

Industry Keywords

Freight ForwardingFinancial RoutinesInternational TradeBanking Transactions

About the role

Key responsibilities & impact

Work as an Accounting Assistant supporting the financial routines of freight forwarding operations
Review administrative invoices, as well as invoices from agents, carriers, and other suppliers
Verify systems and documentation for invoice approval and customer billing abroad
Update accounts receivable reports and monitor overdue and upcoming receivables
Follow up on payments with overseas customers and agents and keep contact histories up to date
Review accounts payable statements and identify missing documents, duplicate entries, or discrepancies in amounts
Update and distribute daily foreign exchange rates
Support closing and foreign exchange variance controls by preparing information for the Financial Analyst’s review
Organize information and documentation related to banking transactions
Monitor the Accounting inbox, identify processes, and route requests to the appropriate teams
Update the pending processes report and follow up with the teams involved
Organize invoices, payment receipts, statements, and other financial documents
Interact with overseas agents, carriers, customers, and the U.S. branch

Requirements

What you’ll need

Completed or ongoing undergraduate degree in Business Administration, International Trade, Accounting, Economics, Financial Management, or a related field
Basic knowledge of accounts payable, accounts receivable, and billing
Proficiency in Excel and ability to work comfortably with spreadsheets and systems
English proficiency for reading and basic financial communication with international customers and agents
Strong organizational skills, attention to detail, clear communication, accountability, and the ability to track deadlines
Availability to work from 8:30 a.m. to 6:00 p.m.
Knowledge of or experience with foreign exchange closing is addressed as a screening question but is not a mandatory requirement

Benefits

Comp & perks

Dental insurance
Life insurance
Food allowance
Transportation allowance
Meal allowance
Health insurance
Two days of remote work per week