Sales & Marketing Assistant – Part-Time

Action Property Management

. Research prospective community associations, identify appropriate contacts, and organize outreach lists in ActiveCampaign .

Posted 9/29/2026part-timeIrvine • California • United StatesMid-LevelSenior💰 $22 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong research, organization, and data-entry skills while effectively managing outreach and marketing materials for community associations. Proficient in adapting messaging for diverse audiences and utilizing AI tools for content creation and research.

Highest-signal resume keywords

ActiveCampaign ExperienceResearch SkillsData-Entry SkillsProfessional Writing SkillsMarketing Experience

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data ManagementContent CreationVideo EditingEmail MarketingProject Management

Soft Skills

Attention to DetailOrganizational SkillsAdaptability

Tools & Technologies

Google ReviewsYelp ReviewsSpreadsheetsContent LibrariesAI Tools

Certifications & Qualifications

High School DiplomaBackground CheckDrug Screen

Industry Keywords

Community Association IndustryMarketingSales SupportBusiness Development

About the role

Key responsibilities & impact

Research prospective community associations, identify appropriate contacts, and organize outreach lists in ActiveCampaign
Identify associations affected by competitor acquisitions, self-managed associations, new developments, and communities preparing to come online
Research general manager contacts for potential Action Financial Services outreach
Maintain accurate solicitation records, including contact details, outreach status, and follow-up activity
Draft tailored email messaging for prospect segments
Help develop an RFP guidebook and AI-assisted reference materials
Coordinate review and management of approximately 40–70 Google and Yelp reviews each month, escalating feedback requiring a response
Keep marketing materials current as associations enter or leave Action’s portfolio
Organize and maintain the internal content library for Action’s 350+ associations
Audit more than 1,000 website photography assets and document source and copyright information
Assist with light content creation and video editing
Track and manage podcast accreditation certificates
Coordinate design, ordering, inventory, and distribution of branded giveaway items

Requirements

What you’ll need

High school diploma or equivalent required
College degree in marketing, communications, business, or a related field preferred
Must successfully pass a background check and drug screen
Strong research, organization, and data-entry skills
Close attention to detail
Clear, professional writing skills and ability to adapt messaging for different audiences
Ability to manage recurring tasks and longer-term projects independently
Comfort working with spreadsheets, shared content libraries, and email marketing platforms
Familiarity with AI tools for research or drafting, with judgment to verify information before use
Prolonged periods sitting at a desk and working on a computer
Capable of lifting up to 25 pounds as needed
ActiveCampaign experience is a plus
Experience in marketing, sales support, business development, or the community association industry is helpful

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
Pet insurance
401(k) with company match
Life and disability support for qualifying team members
Generous paid time off, including vacation hours, sick time, and company-observed holidays for qualifying team members
Career growth and advancement opportunities
Infrastructure, technology, training, and tools to excel in the role