Action Property Management

Recruitment

• Manage full-cycle recruiting from sourcing and initial screening through offer acceptance
• Develop and execute proactive sourcing strategies for difficult-to-fill and high-volume positions
• Build Boolean search strings and use creative search techniques
• Source active and passive candidates using LinkedIn Recruiter, Indeed, job boards, referrals, networking, and other channels
• Build and maintain talent pipelines
• Conduct recruiter screens and provide candidate recommendations to hiring managers
• Serve as a responsive recruiting partner to hiring managers with updates, market insights, and recommendations
• Deliver a high-touch candidate experience
• Maintain timely communication with candidates and internal stakeholders
• Collaborate with hiring managers to calibrate candidate profiles and troubleshoot recruiting challenges
• Maintain accurate candidate records in the ATS
• Support hiring events, recruiting initiatives, and special projects
• Take ownership of searches, follow through on commitments, and move hiring processes forward

Recruiter

Sales

• Research prospective community associations, identify appropriate contacts, and organize outreach lists in ActiveCampaign
• Identify associations affected by competitor acquisitions, self-managed associations, new developments, and communities preparing to come online
• Research general manager contacts for potential Action Financial Services outreach
• Maintain accurate solicitation records, including contact details, outreach status, and follow-up activity
• Draft tailored email messaging for prospect segments
• Help develop an RFP guidebook and AI-assisted reference materials
• Coordinate review and management of approximately 40–70 Google and Yelp reviews each month, escalating feedback requiring a response
• Keep marketing materials current as associations enter or leave Action’s portfolio
• Organize and maintain the internal content library for Action’s 350+ associations
• Audit more than 1,000 website photography assets and document source and copyright information
• Assist with light content creation and video editing
• Track and manage podcast accreditation certificates
• Coordinate design, ordering, inventory, and distribution of branded giveaway items

Sales & Marketing Assistant – Part-Time

Compliance

• Conduct regular community patrols using a personal vehicle to identify and document potential violations of association CC&Rs, Rules, and Regulations
• Capture and upload clear, detailed photos and notes of each violation using compliance software
• Issue courtesy notices, violation letters, and follow-up communications according to association policy and timelines
• Track and manage open violations through resolution while maintaining accurate records
• Communicate professionally and respectfully with residents about compliance matters
• Prepare compliance reports for management and board meetings
• Collaborate with the General Manager, Assistant Manager, and Administrative staff to ensure consistent enforcement and timely follow-up
• Attend board or committee meetings as needed to provide compliance updates or clarification
• Assist with administrative duties or special projects as assigned

Compliance Coordinator

Community Manager

• Manage 4 to 7 homeowner association communities
• Focus on key objectives with dedicated support from corporate departments
• Provide service, expertise, and knowledge that surpass client expectations
• Attend evening Board meetings
• Travel to properties for in-person meetings when needed
• Manage budgets and the budgeting process
• Handle audits, reserve studies, bidding processes, and Association governing documents
• Present information effectively and follow up on issues in a timely manner

Recruiter

Sales & Marketing Assistant – Part-Time

Compliance Coordinator

Portfolio Community Manager