Advertising Sales Coordinator

Active Interest Media

. Support advertising sales representatives, advertisers, production, editorial, and finance departments .

Posted 10/27/2026full-timeRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates proficiency in coordinating advertising materials and managing communication between sales representatives and advertisers. Skilled in utilizing business productivity systems and ensuring accuracy in print and digital publications.

Highest-signal resume keywords

Microsoft Office SuiteInDesignCustomer ServiceAttention To DetailOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Ad Material CoordinationProofreadingDatabase EntryMagazine Layout PreparationSales Report Compilation

Soft Skills

Excellent Communication SkillsReliable Self-StarterAbility To Prioritize Tasks

Tools & Technologies

ExcelWordOutlookPublisher’s StudioInsiteZinio

Industry Keywords

Advertising SalesProduction CoordinationEditorial SupportFinance AssistanceDigital Publications

About the role

Key responsibilities & impact

Support advertising sales representatives, advertisers, production, editorial, and finance departments
Coordinate ad materials from initial sale through magazine completion
Communicate with sales representatives and advertisers to receive ad materials and forward them to production
Coordinate with advertisers by phone, email, or fax regarding advertising material concerns
Gather artwork, type ad copy, and supply layout instructions
Proofread and send proofs to advertisers for approval
Prepare magazine layouts, workshop listings, and classified pages
Enter print ad insertions into the database
Compile sales-related reports, advertising lists, and show copy lists
Review final pages before issue printing
Prepare invoices for print and multimedia, including credit card details, tear sheets, and advertising postal markups
Assist the Finance/Accounting Department with billing questions
Review digital publications and confirm email and website link accuracy
Perform other miscellaneous tasks as needed

Requirements

What you’ll need

Experience or willingness to learn business productivity systems and services, including Microsoft Office products (especially Excel, Word and Outlook), InDesign, ALS, Publisher’s Studio, Insite and Zinio
Reliable, responsible self-starter with excellent organizational and communication skills, both verbal and written
Ability to prioritize and re-prioritize tasks while maintaining attention to detail
Proficient in customer service