Program Associate, Higher Education

Active Minds, Inc.

. Coordinate day-to-day implementation of the Mental Health Advocacy Institute, including calendars, onboarding, learning management system support, session preparation, and milestone tracking .

Posted 10/31/2026full-timeRemote • United StatesJuniorMid-Level💰 $52,500 - $57,750 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in coordinating higher education programs and student leadership initiatives, with a strong focus on mental health advocacy and engagement. Proficient in managing project timelines, facilitating training sessions, and utilizing data to enhance program effectiveness.

Highest-signal resume keywords

Higher Education Program CoordinationMental Health AdvocacyData Management and AnalysisFacilitation of Trainings and PresentationsGoogle Workspace Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementData Entry and OrganizationDocument CreationPresentation DevelopmentEducational Material Creation

Soft Skills

Excellent Written and Verbal CommunicationStrong Organizational SkillsAttention to DetailAbility to Work Independently and as Part of a TeamConstructive Guidance and Support

Tools & Technologies

ClickUpGoogle WorkspaceGoogle ClassroomSalesforce

Industry Keywords

Mental Health PromotionStudent Leadership DevelopmentCampus AdvocacyEquity and InclusionNonprofit Initiatives

About the role

Key responsibilities & impact

Coordinate day-to-day implementation of the Mental Health Advocacy Institute, including calendars, onboarding, learning management system support, session preparation, and milestone tracking
Support recruitment and applications through outreach to colleges, universities, higher education associations, and campus networks
Coordinate alumni engagement through student panels, project spotlights, and connections to additional leadership opportunities
Connect participants and collegiate advocates to the Youth Mental Health Innovation Fund through outreach, informational sessions, and application support
Support delivery of higher education resources, webinars, trainings, and campus partnership initiatives
Serve as the primary contact for routine participant questions
Monitor participant progress and follow up when students miss sessions or milestones
Coach college students and provide feedback as they develop campus mental health advocacy action plans
Facilitate and co-facilitate virtual sessions, office hours, make-up sessions, and small groups
Carry out assigned projects from planning through completion while maintaining timelines and coordinating deliverables
Use ClickUp and Google Workspace to track milestones, tasks, communications, and logistics
Maintain the online learning platform and organize materials and assignments
Coordinate facilitators, guest speakers, and virtual session logistics
Handle administrative tasks, participant records, forms, submitted work, stipends, honoraria, and payment requests
Create and update videos, worksheets, interactive activities, reflection prompts, action plan templates, facilitator guides, training materials, and implementation guidance
Collaborate across teams and assist with training and technical assistance for campus partners
Collect and maintain participation, completion, participant experience, and leadership outcome data
Maintain recruitment, engagement, communications, and project implementation records
Gather participant feedback and support program improvements
Prepare program summaries, presentations, and reports for internal teams and funders
Represent Active Minds at conferences, meetings, trainings, and other events as assigned

Requirements

What you’ll need

At least one year of relevant experience supporting higher education programs, student leadership, mental health promotion, advocacy, student affairs, or related nonprofit initiatives
Experience engaging college students and collaborating with campus staff, faculty, or community partners
Excellent written and verbal communication skills
Experience facilitating presentations, trainings, or student-facing programming
Ability to work independently and as part of a team
Strong organizational skills, attention to detail, and consistent follow-through
Ability to manage multiple tasks and deadlines
Experience creating documents, presentations, or educational materials
Experience entering, organizing, and maintaining data accurately
Ability to provide supportive, constructive guidance while maintaining clear program expectations and exercising sound judgment
Proficiency with Google products and project management platforms such as ClickUp
Commitment to equity and inclusion and applying an equity-centered lens to student programming and engagement
Belief in college students' ability to lead meaningful change in mental health and campus communities
Willingness and ability to travel within the United States to conferences, on-site Active Minds events, and staff gatherings
Willingness and ability to support evening programming during the academic year
Preferred: Experience using Google Classroom or another learning management system
Preferred: Experience with Salesforce or another CRM system
Preferred: Familiarity with campus mental health advocacy, peer education, student leadership development, or collaborative campus change efforts
Preferred: Experience engaging students across varied institution types, including community colleges and historically Black colleges and universities

Benefits

Comp & perks

Health, vision and dental insurance
Paid vacation and sick leave
Paid holidays
Company-wide mental health days
401(k) matching
HSA and FSA options
Life insurance
Short-term and long-term disability insurance
Fully paid parental leave
Wellness reimbursement program
Professional development stipends
Flexible/remote work environment
Potential salary growth to $68,250 over time