Back Office Specialist

Adfinis

. Perform general office administration tasks .

Posted 9/30/2026full-timeMunich • GermanyJuniorMid-Level💰 €49,000 - €58,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong capabilities in HR administration, financial administration, and effective communication in both German and English. Proficient in managing administrative workflows, financial processes, and personnel data while ensuring compliance with quality standards.

Highest-signal resume keywords

HR AdministrationFinancial AdministrationGerman Proficiency (C1)Invoicing and Payment ProcessingAdministrative Workflow Implementation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

HRM ProcessesSocial InsurancePayrollAccounts ReceivableAccounts PayableFinancial ReportingExpense ValidationData AnalysisDocument ManagementTime Tracking

Soft Skills

Clear CommunicationTeam CollaborationReliabilityInitiativeAdaptability

Industry Keywords

Office AdministrationComplianceQuality StandardsEmployee OnboardingEmployee Offboarding

About the role

Key responsibilities & impact

Perform general office administration tasks
Edit, file, and distribute documents and templates
Plan and organize appointments, events, and business travel
Handle incoming and outgoing correspondence
Document complex topics comprehensively
Procure and manage office supplies
Prepare and review accounts receivable invoices in collaboration with Sales and Delivery, and follow up on overdue payments
Review and process incoming accounts payable invoices
Validate internal expense and credit card reports
Prepare financial reports, including billability and cost-center reports
Update, amend, and validate personnel data
Apply and update personnel policies as required
Provide administrative support throughout employee onboarding and offboarding
Manage time tracking and absences, including vacation and sick leave
Collect, evaluate, and analyze HR data
Handle HR inquiries regarding employment conditions and personnel processes

Requirements

What you’ll need

2–5 years of experience in an administrative or commercial environment
Solid practical knowledge of HR administration, including HRM processes, social insurance, and payroll
Solid practical knowledge of financial administration, including invoicing and dunning, payment processing, and reporting
German and English proficiency at C1 level
Implement administrative workflows in accordance with established requirements
Execute and monitor financial processes
Ensure compliance with quality standards and regulatory requirements
Communicate information clearly and listen attentively
Collaborate with the team and actively support others
Work reliably and take responsibility
Take initiative independently and contribute ideas
Set objectives and workflows and monitor progress
Adapt to change and manage ambiguity
Coordinate tasks and distribute information

Benefits

Comp & perks

Fair and transparent salaries, reviewed and adjusted regularly and proactively
Flexible working hours
Regular work-from-home arrangements by agreement
Deutschlandticket
Mobile phone allowance
Soft-skills training and professional development opportunities
The opportunity to help shape and support the development of the German team