Office Manager – Executive Support

Advancing Analytics

. Run the day-to-day operations of the London office .

Posted 10/23/2026full-timeLondon • United KingdomMid-LevelSenior💰 £35,000 - £45,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong office management capabilities, including event coordination, budget management, and stakeholder engagement. Proficient in Microsoft 365 tools and committed to maintaining high standards of professionalism and confidentiality.

Highest-signal resume keywords

Office ManagementEvent CoordinationBudget ManagementStakeholder EngagementMicrosoft 365 Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office ManagementEvent CoordinationBudget ManagementSupplier ManagementLogistics CoordinationDiary ManagementMeeting PreparationHealth And Safety ComplianceDSE AssessmentsConfidential Information Handling

Soft Skills

Excellent Communication SkillsStrong JudgementDiscretionAttention To DetailService-Led Mindset

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft Planner

Certifications & Qualifications

IOSH Working SafelyFirst Aid At WorkFire Marshal Certification

Industry Keywords

Office OperationsProfessional ServicesConsultancyTechnology SectorC-Suite Support

About the role

Key responsibilities & impact

Run the day-to-day operations of the London office
Welcome visitors and maintain a professional, organised reception and shared office environment
Manage visitor sign-in, passes and building access
Receive and distribute post, deliveries and couriers
Coordinate meeting room bookings and resolve scheduling conflicts
Prepare and reset meeting rooms, including seating, presentation materials, AV and video-conferencing equipment
Arrange refreshments and catering for meetings, managing suppliers and budgets
Manage office, kitchen, IT and hospitality supplies
Oversee office maintenance and supplier relationships
Maintain office procedures, records and supplier information
Support new-starter and leaver logistics
Manage the office budget, purchase orders, invoices and expenses
Act as first point of contact for office IT and AV issues
Coordinate priorities and provide cover with the Senior Executive Assistant
Manage a senior leader’s diary, inbox, meetings, travel, itineraries and expenses
Prepare agendas, meeting materials and client packs; capture and follow up actions
Handle confidential information and build relationships with senior stakeholders, clients and partners
Plan and deliver company, client and partner events
Coordinate venues, suppliers, catering, invitations, attendee communications and materials
Maintain the events calendar and track budgets, purchase orders, invoices and deadlines
Provide on-site coordination for Growth, Marketing and Partnerships meetings and events
Support internal communications, celebrations, volunteering and culture initiatives
Maintain fire-safety records and evacuation procedures
Support fire drills and document office safety checks
Coordinate emergency equipment checks and escalate defects
Maintain first-aider, emergency, landlord, building-management and key-holder contacts
Record and escalate workplace incidents and accidents
Coordinate DSE and workstation assessments and maintain out-of-hours access records

Requirements

What you’ll need

3–5 years’ experience in office management, executive support, operations or a similarly broad coordination role
Proven ability to manage competing priorities, anticipate needs and deliver reliably with limited supervision
Experience coordinating internal, client or partner events and managing suppliers, logistics and budgets
Excellent written and verbal communication skills
Confidence engaging senior internal and external stakeholders
Strong judgement, discretion and professionalism when handling confidential or sensitive information
Practical, service-led mindset with high standards and close attention to detail
Willingness to train as a first-aider and fire marshal
Flexibility to occasionally work outside core hours to support events
Strong working knowledge of Microsoft 365, particularly Outlook, Teams, Word, Excel, PowerPoint and Planner
Desirable: experience in a consultancy, technology or fast-growing professional services environment
Desirable: experience supporting a director-level or C-suite leader
Desirable: working knowledge of UK workplace health and safety requirements, ideally with IOSH Working Safely or equivalent qualification
Desirable: current first aid at work or fire marshal certification
Desirable: experience using finance, expense or procurement systems

Benefits

Comp & perks

Industry matching Maternity & Paternity policy
Private Medical & Dental Care
Eye care scheme
Health & Well-being supplement
25 Days Annual Leave
Birthday Leave
Charity Leave
Away days with the team
Flexible Working Hours
Electric Car Scheme
Hands-on access to technology and learning opportunities
Long-term professional development and expertise-building opportunities
Inclusive and collaborative team environment