Administrative Assistant II

Advocate Aurora Health

. Provide, initiate, and prioritize complex confidential administrative support .

Posted 10/8/2026full-timeMilwaukee • Wisconsin • United StatesMid-LevelSenior💰 $27 - $40 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including effective time management, confidentiality, and problem-solving skills. Proficient in creating and managing complex documents, reports, and presentations while maintaining organizational accuracy and attention to detail.

Highest-signal resume keywords

Microsoft Office ProficiencyAdministrative Support ExperienceTime Management SkillsConfidentiality MaintenanceEffective Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document CreationReport GenerationData ManagementOffice Workflow PrioritizationResearch and Analysis

Soft Skills

Problem SolvingOrganizational AbilityAttention to DetailInitiativeInterpersonal Communication

Tools & Technologies

Office Equipment OperationAudio-Visual Equipment Coordination

Industry Keywords

Administrative SupportConfidential Records ManagementCalendar ManagementMeeting CoordinationFile Maintenance

About the role

Key responsibilities & impact

Provide, initiate, and prioritize complex confidential administrative support
Perform reception, schedule planning and coordination, word processing, document distribution and development, file maintenance, and research/presentation of office materials
Relieve department leadership and staff of administrative details using judgment and discretion
Solve complex office-related situations and conflicts and plan/expedite office workflow
Schedule, maintain, and prioritize calendars of appointments, meetings, and travel
Prepare agendas and coordinate sites, food/beverages, audio-visual arrangements, and documents
Answer, screen, and initiate telephone calls and greet visitors
Provide procedural information and resolve problems while prioritizing needs
Create and edit correspondence, memos, and documents; format layouts and compile graphics, reports, and statistical data
Create, generate, display, and distribute reports
Present administrative materials, reports, and information to groups
Establish and maintain filing systems and confidential records
Open, read, and prioritize mail and department documents
Conduct independent research and compile, analyze, and summarize information
Coordinate administrative details of special projects and assignments
Operate and maintain office equipment and order office supplies as needed
Act as a resource to clerical staff and provide training as needed

Requirements

What you’ll need

High School Graduate
Typically requires 5 years of experience in providing administrative support
Ability to effectively manage time and priorities
Ability to maintain a high degree of confidentiality
Ability to prioritize office workflow and make effective administrative decisions
Ability to take initiative and independently problem solve on office-related issues
Effective written and verbal communication with individuals, customers, and leadership
Proficiency in Microsoft Office (Excel, PowerPoint, and Word) or similar products
Ability to create and compile simple to complex documents, reports, graphs/charts, and presentations
Ability to manage data systematically
Organizational ability and attention to detail and accuracy
Must operate all equipment necessary to perform the duties of the job
Must be able to sit, stand, and walk for prolonged periods
Must be able to continuously use a keyboard
Occasionally lifts items weighing up to 20 lbs.
Functional speech, vision, and hearing
Ability to concentrate on minute detail with frequent interruptions
Ability to type, write, and perform data entry for prolonged periods

Benefits

Comp & perks

Benefits eligible
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions
Opportunity for annual increases based on performance
Paid Time Off programs
Medical, dental, vision, life, and Short- and Long-Term Disability benefits
Flexible Spending Accounts for eligible health care and dependent care expenses
Adoption assistance and paid parental leave
Defined contribution retirement plans with employer match
Other financial wellness programs
Educational Assistance Program