Administrative Fellowship Program Manager

Advocate Aurora Health

. Lead and coordinate administrative, operational, and programmatic functions for the Administrative Fellowship Program .

Posted 11/4/2026full-timeUnited StatesMid-LevelSenior💰 $48 - $71 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in program management, recruitment, and compliance within healthcare or organizational development contexts. Proficient in facilitating workshops, managing budgets, and collaborating with diverse stakeholders to drive program success.

Highest-signal resume keywords

Program ManagementRecruitment CoordinationProject ManagementEffective CommunicationGroup Facilitation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Budget CoordinationProgram EvaluationEvent PlanningOnboardingOffboardingCompliance ManagementResearch SkillsProposal DevelopmentSchedulingContinuous Improvement

Soft Skills

CollaborationInfluencing OthersAdaptabilityTeamworkInterpersonal Skills

Tools & Technologies

Microsoft Office SuiteTechnology Solutions

Industry Keywords

Healthcare AdministrationOrganizational DevelopmentLeadership DevelopmentFellowship ProgramsTalent Programs

About the role

Key responsibilities & impact

Lead and coordinate administrative, operational, and programmatic functions for the Administrative Fellowship Program
Manage recruitment, compliance, onboarding, offboarding, budget coordination, event planning, and scheduling
Collaborate with executive sponsors and enterprise stakeholders to align activities with strategic priorities
Develop fellowship schedules consistent with program specifications and rotation needs
Organize mentorship, leadership workshops, executive panels, and other fellowship learning experiences
Coordinate annual recruitment activities, including conference attendance, advertising, external website management, and interview scheduling
Implement, monitor, and assess the program while maintaining quality, fidelity, and program integrity
Drive program deliverables autonomously and provide timely updates and follow-through
Communicate program information, events, timelines, and updates to executives, sponsors, stakeholders, and fellows
Develop the annual program calendar with dates, locations, facilitators, and times
Plan annual program evaluations and upcoming fellowship activities
Schedule activities, distribute materials, prepare reports, and track action items from workgroup and Advisory Council meetings

Requirements

What you’ll need

Bachelor’s degree in Healthcare Administration, Organizational Development, Human Resources, or a related field
Typically 5 years of experience in human resources, training and development, leadership, organizational development, HR consultation, or a related field
Effective group facilitation and internal consulting skills
Strong research skills and ability to develop sound proposals and implement programs
Ability to influence and develop others who are not direct reports
Exceptional project management skills and ability to manage multiple workstreams
Excellent verbal and written communication skills
Ability to interact with executives, management, physicians, teammates at all levels, and fellows
Ability to work effectively with diverse audiences across generations, cultures, and learning styles
High proficiency using Microsoft Office Suite, similar products, and other technology solutions
Ability to navigate ambiguity, establish priorities, and remain focused in a changing environment
Strong collaboration skills and ability to work effectively in a team-based environment
Experience supporting healthcare, academic, fellowship, leadership development, or early career talent programs preferred
Experience partnering with executive leaders and cross-functional stakeholders preferred
Experience planning large-scale program activities, events, interviews, or learning experiences preferred
Prior experience in program evaluation, continuous improvement, or reporting preferred
No licensure, registration, or certification is required
Ability to travel to market and regional locations across the Advocate Health geographical footprint
Ability to use a computer and sit for prolonged periods
Ability to communicate and concentrate effectively
Ability to operate all equipment necessary to perform the job

Benefits

Comp & perks

Comprehensive Total Rewards benefits and well-being programs
Competitive compensation
Premium pay such as shift and on-call pay
Incentive pay for select positions
Opportunity for annual performance-based increases
Paid Time Off programs
Medical, dental, vision, life, and short- and long-term disability benefits
Flexible Spending Accounts for eligible health care and dependent care expenses
Adoption assistance and paid parental leave
Defined contribution retirement plans with employer match
Other financial wellness programs
Educational Assistance Program
Hybrid work arrangement
Travel to market and regional locations for relevant meetings and events