Executive Assistant

Aecon Group Inc.

. Manage Outlook calendars for 3-4 members of the senior leadership team .

Posted 9/15/2026full-timePickering • CanadaSeniorLead💰 CA$70,000 - CA$100,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in providing executive administrative support, including managing complex calendars, coordinating meetings and events, and handling travel arrangements. Proficient in Microsoft Office applications and Concur SAP, with strong organizational and communication skills to effectively liaise with senior leadership and stakeholders.

Highest-signal resume keywords

Executive Administrative SupportCalendar ManagementEvent PlanningTravel ManagementCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementEvent PlanningTravel ManagementDocument CoordinationAudit Coordination

Soft Skills

Organizational SkillsLeadership SkillsCommunication Skills

Tools & Technologies

Microsoft OfficeConcur SAP

Certifications & Qualifications

Diploma in AdministrationPost-Secondary Education in Executive Office Administration

Industry Keywords

Senior Leadership SupportProject AdministrationStakeholder Communication

About the role

Key responsibilities & impact

Manage Outlook calendars for 3-4 members of the senior leadership team
Communicate frequently with leaders, the client, and home offices
Plan monthly Steering Committee and Senior Leadership Team meetings, including attendance, room availability, and special events
Lead site-wide luncheon celebrations 3-4 times per year
Coordinate special events involving project leadership with home offices
Coordinate collection of approvals for certain project documents
Plan and book executive travel to the project
Collect materials and schedule project leadership for quarterly Refurbishment Review Board audits
Provide guidance to project administrators and support vacation and sick-day coverage

Requirements

What you’ll need

Diploma or post-secondary education in Administration, Executive Office Administration, Secretarial Studies, or a related field
7 - 10 years of experience providing executive or senior-level administrative support
Proficiency with Concur SAP and Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
Ability to work effectively in a fully office-based environment in Pickering with occasional travel to CanAtom offices in Whitby
Experience providing day-to-day administrative support to senior leadership teams
Experience dealing with travel management agencies is required
Strong organizational and coordination skills
Ability to manage complex calendars and schedules
Excellent communication skills with internal and external stakeholders
Experience planning meetings, events, and executive travel
Ability to coordinate document approvals and audit-related activities
Leadership skills to provide guidance and support to project administrators

Benefits

Comp & perks

Services and benefits supporting mental, emotional, and physical well-being
Aecon University
Tuition reimbursement
Leadership Programs
Training and development initiatives
Employee Resource Groups (ERGs)
Diversity programs
Accessibility accommodations throughout the interview and hiring process