Executive Assistant

Aecon Group Inc.

. Provide primary administrative support to the Senior Vice President, Engineering .

Posted 10/28/2026full-timeCharlotte • North Carolina • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced administrative support capabilities, including calendar management, meeting coordination, and communication skills. Proficient in Microsoft 365 applications and experienced in handling confidential information while supporting executive leadership.

Highest-signal resume keywords

Advanced Proficiency With Microsoft 365 ApplicationsStrong Calendar Management SkillsExcellent Written And Verbal Communication AbilitiesMinimum Five Years Of Administrative ExperienceExperience Supporting Executive-Level Leadership

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementMeeting CoordinationExpense ReportingBudget TrackingDocument PreparationOrganizational SkillsAttention To DetailNote-TakingAdministrative ReportingConfidentiality Maintenance

Soft Skills

Interpersonal SkillsCustomer Service SkillsProblem-Solving AbilitiesAbility To Work IndependentlyStrong Organizational Abilities

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft TeamsMicrosoft SharePointConcur

Certifications & Qualifications

Associate's DegreeBachelor's Degree In Business Administration Or Related Field Preferred

Industry Keywords

EngineeringConstructionEnergyIndustrialProfessional ServicesProject-Based Organizations

About the role

Key responsibilities & impact

Provide primary administrative support to the Senior Vice President, Engineering
Manage complex executive calendars, schedules, appointments, and commitments
Coordinate meetings involving executives, managers, project teams, clients, and external stakeholders
Prioritize competing requests and manage scheduling and business-priority changes
Prepare presentations, reports, agendas, meeting materials, and correspondence
Handle sensitive and confidential information
Support special projects, strategic initiatives, and organizational priorities
Coordinate recurring and ad hoc meetings across functions and business groups
Arrange conference rooms, virtual meeting resources, agendas, and supporting documentation
Attend meetings and prepare minutes, summaries, decisions, and action items
Maintain action-item logs and follow up with stakeholders
Prepare and distribute company-wide and department-wide communications
Draft, edit, and proofread correspondence for Engineering leadership
Maintain distribution lists and communication channels
Coordinate domestic and international travel arrangements and itineraries
Prepare and process expense reports and maintain reimbursement documentation
Assist with budget tracking and administrative reporting
Maintain organizational charts, contact lists, administrative records, and filing systems
Coordinate onboarding for new Engineering employees and leaders
Support departmental reports, metrics, presentations, events, training, and engagement activities
Track initiatives, deliverables, milestones, deadlines, and follow-up actions
Coordinate activities between Engineering leadership and other business functions
Identify opportunities to improve administrative processes and organizational efficiency
Provide additional administrative support as assigned
Coordinate activities among department leaders, project teams, administrative personnel, and external stakeholders

Requirements

What you’ll need

Associate’s degree required
Bachelor’s degree in Business Administration, Communications, Management, or a related field preferred
Minimum of five (5) years of progressively responsible administrative experience supporting senior leaders or executives
Experience supporting Vice Presidents, Senior Vice Presidents, or executive-level leadership preferred
Experience within engineering, construction, energy, industrial, professional services, or project-based organizations preferred
Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and other Microsoft 365 applications
Strong calendar management, scheduling, and organizational skills
Excellent written and verbal communication abilities
Exceptional attention to detail and accuracy
Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment
Strong meeting management and note-taking capabilities
Proficiency in expense reporting systems such as Concur or equivalent platforms
Ability to maintain strict confidentiality and exercise sound judgment
Strong interpersonal and customer service skills
Ability to work independently with minimal supervision
Demonstrated problem-solving and organizational abilities
Prolonged periods of sitting and computer use
Occasional lifting of office supplies and materials up to 25 pounds
Limited travel may be required

Benefits

Comp & perks

Mental, emotional, and physical well-being services and benefits for employees and families
Aecon University
Tuition reimbursement
Leadership Programs
Meaningful initiatives, training, and partnerships with Veteran groups
Professional office environment
Accessibility accommodations throughout the interview and hiring process