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About the role
Key responsibilities & impact- Provide support for Resource Planning activities, ensuring the organization and control of information required for the mobilization, allocation, and monitoring of operational resources.
- Manage and keep up to date employee, training, certification, mandatory documentation, and other records required to meet contract and client requirements.
- Support team mobilization and demobilization processes, ensuring that all documentation, authorizations, reservations, travel arrangements, and operational requirements are completed within established deadlines.
- Prepare, update, and control spreadsheets, reports, presentations, metrics, and other administrative documents related to resource planning and operational support.
- Manage the department’s physical and electronic files, ensuring that information is organized, traceable, and readily available.
- Support the scheduling of training, onboarding, certifications, and refresher courses, monitoring expiration dates and ensuring employee compliance with legal and contractual requirements.
- Support communication among Operations, Human Resources, Training, Logistics, Procurement, and other departments, ensuring the proper flow of information for workforce planning.
- Assist with the control of materials, equipment, and PPE required for mobilizations, following up on requests with the responsible departments.
- Contribute to monitoring workforce availability, schedules, vacations, days off, rotations, and other information that affects operational planning.
- Participate in the preparation and updating of procedures, workflows, metrics, and action plans focused on the continuous improvement of Resource Planning processes.
- Identify opportunities to optimize the department’s administrative and operational processes, proposing solutions that improve efficiency, standardization, and information reliability.
- Support internal and external audits by organizing and providing documents and supporting evidence whenever requested.
Requirements
What you’ll need- Bachelor’s degree in Business Administration, Engineering, International Trade, or a related field.
- Advanced proficiency in Microsoft Office.
- Advanced English proficiency.
- Advanced Spanish proficiency.
- Knowledge of Power BI.
- Knowledge of the renewable energy and services markets.
- Knowledge of SAP preferred.
- Knowledge of Smartsheet preferred.
Benefits
Comp & perks- Medical insurance
- Dental insurance
- Meal voucher
- On-site restaurant or meal voucher, depending on the location
- Life insurance
- Transportation provided via company route
- Education allowance
- TotalPass
- Profit-sharing bonus (PLR)
- Extended maternity leave
- Extended paternity leave
- On-site medical center offering clinical, physiotherapy, nutritional, dental, and laboratory services
- Holiday gift basket
- VISA improvement-idea recognition program
- Opportunity to participate in social projects and make a genuine contribution to people’s lives
- Partnership with AECIPP
- Partnerships with educational institutions offering exclusive discounts
- Aeris University, offering various free online training courses with certificates
- Discount scholarships through a course platform offering undergraduate, graduate, technical, language, and other programs