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Leave Specialist
Aeroflow Health. Make eligibility determinations and approval or denial decisions for employee leave and accommodation requests under applicable federal, state, and local laws, including FMLA, ADA, PWFA, and state-specific programs .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in administering employee leave programs, including FMLA, ADA, and state-specific laws, while ensuring compliance and effective communication with employees and management. Proficient in leave case management systems and HRIS platforms, with strong analytical skills to assess leave utilization and improve processes.
Highest-signal resume keywords
FMLA AdministrationADA ComplianceLeave Case ManagementHRIS ExperienceStrong Interpersonal Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Eligibility DeterminationLeave Program AdministrationCompliance AnalysisDocumentation ManagementLeave Utilization Reporting
Soft Skills
Exceptional Organizational SkillsAttention to DetailDiscretion and EmpathyStrong Written CommunicationStrong Verbal Communication
Tools & Technologies
HRIS PlatformsLeave Management SystemsUKG
Certifications & Qualifications
SHRM-SCPPHR
Industry Keywords
FMLAADAPWFACFRAPFLEmployee Leave ProgramsCompliance AuditsPatient Confidentiality
About the role
Key responsibilities & impact- Make eligibility determinations and approval or denial decisions for employee leave and accommodation requests under applicable federal, state, and local laws, including FMLA, ADA, PWFA, and state-specific programs
- Assess complex and overlapping leave scenarios to determine leave designation, duration, and compliance requirements
- Administer FMLA, ADA, PWFA, personal, parental, military, and state-specific leave programs
- Serve as the primary contact for employees and managers regarding leave policies, eligibility, and processes
- Process leave requests, track leave usage, and maintain documentation in HRIS or leave management systems
- Partner with employees, managers, HRBPs, and HR leadership on leave accommodations and return-to-work plans
- Ensure compliance with applicable laws and internal policies
- Coordinate with payroll, benefits, and internal teams on benefit continuation and compensation during leave
- Analyze leave utilization and internal processes to identify improvements
- Manage communications with third-party leave administrators while retaining ownership of determinations, compliance decisions, and case resolution
- Prepare and distribute required notices and documentation within required timeframes
- Monitor changes to leave-related laws and recommend process or policy updates
- Prepare ongoing and ad-hoc reporting and analytics on leave trends and utilization
- Support reporting, documentation questions, internal use, and compliance audits
- Maintain HIPAA/patient confidentiality
- Perform other assigned duties
Requirements
What you’ll need- Bachelors degree in Human Resources, Business Administration, a related field, or equivalent experience
- Relevant certifications (e.g., SHRM-SCP, PHR) are preferred
- Minimum of 5 years of experience in human resources directly administering employee leave programs, including FMLA and ADA, with responsibility for eligibility determinations and case outcomes
- Strong knowledge of federal and state employment and leave laws (e.g., FMLA, ADA, CFRA, PFL, etc.)
- Experience handling complex leave cases involving the overlap of multiple leave and employment laws (e.g. overlap of FMLA & ADA or PWFA)
- Experience independently approving, denying, and managing leave cases without reliance on a third-party administrator to make determinations
- Experience with leave case management systems and HRIS platforms (e.g., UKG, etc.)
- Exceptional organizational skills and attention to detail
- Experience managing a high volume of cases with a largely remote workforce across multiple states
- Strong interpersonal skills; ability to handle sensitive situations with discretion and empathy
- Ability to manage multiple cases simultaneously and meet deadlines in a fast-paced environment
- Strong written and verbal communication skills
- Maintain HIPAA/patient confidentiality
- Regular and reliable attendance as assigned by your schedule
Benefits
Comp & perks- Health Plans with FSA or HSA options
- Dental Insurance
- Vision Insurance
- Optional Life Insurance
- 401K with Company Match
- 12 weeks of parental leave for birthing parent
- 4 weeks leave for non-birthing parent(s)
- Fertility stipends
- Free diapers
- Breast pump
- Paid Holidays
- PTO Accrual from day one
- Employee Assistance Programs
- Competitive Pay