Events Project Manager – Contract

Aescape

. Own end-to-end project management and execution of 6 to 8 events scheduled between now and the end of the year .

Posted 10/8/2026contractNew York City • New York • United StatesMid-LevelSenior💰 $45 - $60 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in event project management, including budget management, vendor negotiation, and timeline coordination for multiple overlapping events. Proficient in creating travel itineraries and event playbooks while ensuring compliance with financial limits.

Highest-signal resume keywords

Event Project ManagementBudget ManagementVendor NegotiationTimeline CoordinationTrade Show Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event BudgetingProject ManagementExpense ReconciliationVendor Contract ManagementEvent Timeline CreationShipping CoordinationB2B Conference ManagementField Marketing ActivationCorporate Event PlanningPurchase Order Handling

Soft Skills

LeadershipCommunicationOrganizational SkillsCollaborationProblem-Solving

Industry Keywords

Trade ShowsB2B ConferencesEvent ProductionField MarketingCorporate Events

About the role

Key responsibilities & impact

Own end-to-end project management and execution of 6 to 8 events scheduled between now and the end of the year
Serve as the primary point of contact for external event production companies, trade show organizers, and venues
Coordinate booth space, electricity/AV, shipping, and technical requirements
Manage individual event budgets and overall Q3/Q4 event spend
Track expenses, reconcile invoices, and keep events within approved financial limits
Manage flights, hotels, and local transportation for attending team members
Create comprehensive travel itineraries and event playbooks for on-site staff
Organize, audit, and ship booth displays, hardware, signage, swag, and print materials
Coordinate internal digital assets including presentations, lead forms, and QR codes
Build and maintain project timelines and coordinate Sales, Marketing, and Product deliverables
Oversee pack-out and return shipping of event hardware/displays
Complete budget reconciliation and hand lead lists to the revenue team for follow-up

Requirements

What you’ll need

3–5 years of event project management experience
Proven track record managing trade shows, B2B conferences, field marketing activations, or corporate events
Hands-on experience building event timelines, negotiating vendor contracts/orders, and shipping hardware/displays
Strong proficiency managing project budgets, handling purchase orders, and reconciling expenses in spreadsheets
Ability to simultaneously manage multi-track timelines for 6–8 overlapping events
Ability to effectively lead calls with third-party vendors, agency partners, and internal sales/executive stakeholders

Benefits

Comp & perks

Join a trailblazing robotics and AI company building the future of recovery
The chance to make a difference with a product that empowers healthier and happier living
Team culture driven by passion, ambition, empowerment, inclusion, curiosity, and fun!