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Company Secretarial Assistant – 12 month FTC
Affinity Water. Coordinate Pension Trustee meetings, including scheduling, agendas and circulation of papers .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in company secretarial functions, governance processes, and statutory compliance, with strong organizational and communication skills to effectively support Board and Committee activities.
Highest-signal resume keywords
Company Secretarial ExperienceGovernance AdministrationMinute TakingBoard SupportPension Governance
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Governance Records ManagementStatutory Record MaintenanceAction Log ManagementMeeting CoordinationAgenda Preparation
Soft Skills
Organizational SkillsAttention to DetailTime ManagementProactive ApproachTeam Collaboration
Tools & Technologies
Board IntelligencePension PalCompanies House Web-FilingMicrosoft 365
Industry Keywords
Pension TrusteeGovernance Best-PracticeLegal AdministrationCommittee SupportConfidentiality
About the role
Key responsibilities & impact- Coordinate Pension Trustee meetings, including scheduling, agendas and circulation of papers
- Support maintenance of Board and Committee calendars, governance records, registers and training schedules
- Support preparation of minutes and meeting summaries
- Assist with statutory records, Companies House requirements and the Annual General Meeting
- Support the Deputy Company Secretary with the Annual Report
- Undertake governance research and support governance best-practice initiatives
- Manage the Company Secretariat and Pension Trustee mailboxes
- Liaise with pension advisers, legal advisers, scheme administrators and internal stakeholders
- Provide maternity cover for the Affinity Water Pension Trustee Board
- Support effective governance processes and statutory requirements
Requirements
What you’ll need- Previous experience in company secretarial, governance, legal administration, pension governance or Board/Committee support
- Excellent organisational skills and strong attention to detail
- Strong time-management skills to balance the requirements of the role
- Proven experience taking minutes and managing action logs
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Proactive and self-motivated approach, while also working well as part of a team
- Strong communication skills and an understanding of confidentiality when handling sensitive information
- Willingness to learn new systems and processes
- Experience with Board Intelligence, Pension Pal, Companies House web-filing and Microsoft 365 would be desirable
Benefits
Comp & perks- Learning and development opportunities, including mentoring and a range of formal courses and open learning resources
- Entry into the company annual bonus scheme
- Annual leave from 26-30 days rising with length of service
- Option to purchase up to 5 extra days of annual leave
- A ‘Celebration Day’ in addition to public holidays
- Generous double match pension scheme, with company contribution capped at 12%
- Enhanced Maternity, Adoption, Paternity and Shared Parental Leave
- Fertility Support Leave
- Up to 5 full or 10 half days of paid Carers Leave
- Menopause policy and Reasonable Adjustment policy
- Access to Wellbeing Centre supporting physical and mental health
- Discounts at a range of retail outlets through Tap4Perks
- Discounts on Dental and Medical Insurance through Tap4Perks via salary sacrifice
- Up to 4 Affinity days a year to volunteer in the community
- Life Assurance
- Hybrid working arrangement