Executive Assistant

Agilent Technologies

. Support the Vice President of Global Quality in a fast-paced global corporate environment .

Posted 9/18/2026full-timeSanta Clara • California • United StatesMid-LevelSenior💰 $39 - $73 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in Microsoft tools, including Excel, PowerPoint, Teams, and SharePoint, while effectively managing complex executive schedules and communications in a global corporate environment. Exhibits strong organizational, time management, and interpersonal skills to support leadership and drive process improvements.

Highest-signal resume keywords

Advanced Proficiency In Microsoft ToolsQuality Assurance ExperienceRegulatory Affairs ExperienceTime Management SkillsStrong Verbal And Written Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationExpense ReconciliationReporting AutomationKPI PublishingBudget TrackingDocument ManagementProcess ImprovementMeeting CoordinationOnboarding Support

Soft Skills

Excellent JudgmentDiscretionIntegrityInterpersonal SkillsAbility To Multitask

Tools & Technologies

Microsoft ExcelMicrosoft PowerPointMicrosoft TeamsMicrosoft OutlookMicrosoft SharePointMS 365 Business ApplicationsTelepresence ToolsAgilent Communication Tools

Certifications & Qualifications

Associate DegreeSpecialized TrainingCertification

Industry Keywords

Global Corporate EnvironmentQuality AssuranceRegulatory AffairsSEC Regulation Fair DisclosureOrganizational Practices

About the role

Key responsibilities & impact

Support the Vice President of Global Quality in a fast-paced global corporate environment
Manage complex executive calendars and schedules across global time zones
Coordinate high-priority meetings, leadership meetings, executive reviews, and meeting materials
Arrange flights, hotels, local transportation, itineraries, visa and passport requirements, and travel expense reports
Prepare internal and external events, webcasts, executive briefings, and related logistics
Serve as primary contact and escalation point for internal customers, suppliers, regulatory authorities, executives, and employees
Manage, track, and reconcile large purchase orders and departmental expenses
Partner with procurement and finance to onboard suppliers and resolve issues
Establish and improve SharePoint sites, collaboration spaces, documentation repositories, and administrative processes
Maintain organizational information including org charts, job descriptions, training profiles, distribution lists, and internal group content
Support Global Quality leaders and teams with meetings, correspondence, minutes, action-item follow-up, and coordination
Create materials for communications events and leadership meetings
Manage team communication sites and coordinate with Agilent communication teams
Provide onboarding support for new hires reporting to the VP
Participate in or lead functional projects and process improvements, including reporting automation, audit tracking, KPI publishing, and budget tracking
Support the administrative assistant community in Santa Clara with company-wide and functional events
Report to a manager at the Executive level

Requirements

What you’ll need

Minimum of 5 years of relevant experience required
Associate degree and/or higher education, specialized training, certification, or equivalent combination of education and experience required
Quality Assurance or Regulatory Affairs experience would be a plus
Advanced proficiency in Microsoft tools, including Excel, PowerPoint, Teams, Outlook and Copilot
Excellent judgment, discretion, integrity, and ability to handle highly confidential information
Strong verbal and written communication skills
Strong computer and technical skills and experience with MS 365 business applications, including Word, Excel, PowerPoint, and Copilot or similar tools
Proficiency with Outlook, SharePoint, Teams, and telepresence-enabled Teams
Demonstrated ability to apply digital technologies, automation, and collaboration tools
Ability to work independently and as part of a global team
Proven time management and organization skills
Excellent interpersonal skills and ability to engage professionally with demanding stakeholders
Ability to prioritize, take initiative, and develop creative solutions to complex administrative needs
Ability to multitask in a high-stress environment
Attention to detail, follow-through, ownership mindset, and ability to manage competing priorities with minimal instruction
Comprehensive understanding of company policies and organizational practices
Ability to act as an informal team lead
Ability to comply with SEC Regulation Fair Disclosure requirements
Must work at Agilent’s corporate office in Santa Clara, CA

Benefits

Comp & perks

Eligibility for bonus
Stock
Benefits
Equal Employment Opportunity and merit-based employment
Workplace accessibility support for candidates with disabilities