Transactions Analyst – QC

AGNT

. Coordinate documentation flow from agents to the office, solicitors, and other real estate companies involved in contracts .

Posted 10/9/2026full-timeRemote • CanadaJuniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates proficiency in real estate transaction processing, including contract review and documentation management, while ensuring compliance with Canadian Real Estate Transaction requirements. Strong bilingual communication skills in English and French enhance collaboration with agents and solicitors.

Highest-signal resume keywords

Real Estate Transaction ProcessingBilingual Communication (English and French)Skyslope ProficiencyAttention to DetailG Suite Proficiency

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Real Estate Documentation ManagementContract ReviewData EntryCommission CalculationTransaction ProcessingOACIQ KnowledgeGoogle DocsGoogle SheetsTrelloEZmax

Soft Skills

Excellent Written CommunicationExcellent Verbal CommunicationCritical ThinkingProblem-SolvingConflict Resolution

Tools & Technologies

SkyslopeSlackCRMMy eXpMicrosoft Office

Industry Keywords

Canadian Real EstateProvincial ProcessesTransaction ComplianceTrust Account ManagementAgent Support

About the role

Key responsibilities & impact

Coordinate documentation flow from agents to the office, solicitors, and other real estate companies involved in contracts
Process deal files from entry through closing, including listing contracts when necessary
Review contracts and accompanying documents in Skyslope
Perform data entry into BackOffice
Calculate commissions accurately and verify MLS data
Process residential, commercial, lease, service/fee agreement, referral, and cancellation transactions
Request missing documentation from agents in Skyslope and follow up on outstanding paperwork
Confirm required documentation is complete before closing
Escalate issues to the managing broker when necessary
Generate Trade Records and provide copies to agents
Verify deposit information and ensure client funds are deposited into the trust account on time
Convey instructions, invoices, and paperwork to solicitors and outside brokerages
Report outstanding issues to the Provincial Transaction Team Lead
Maintain personal and central conveyance email accounts and respond to inquiries
Ensure final file sign-off by the Provincial Administrator Broker when applicable
Coordinate with the payouts department to release commissions and send funds to lawyers and brokerages
Attend orientation, FINTRAC training, team meetings, provincial and national meetings, and monthly training sessions
Drive adoption of Skyslope, Slack, CRM, My eXp, and other core platforms
Support agents and staff with transactions, system navigation, and technology compliance workflows
Lead or co-facilitate provincial training sessions and maintain a resource library or knowledge base
Liaise with field operations and national technology teams on local challenges and innovation pilots
Monitor agent adoption metrics and recommend solutions
Maintain regular communication, attend virtual meetings, provide progress updates, and collaborate using remote tools
Manage workload, meet deadlines, complete assigned projects, and maintain data security and confidentiality

Requirements

What you’ll need

High school diploma required or equivalent years of applicable experience
Must be bilingual in English and French
1+ years of experience in real estate transactions processing preferred
Computer experience essential
Basic knowledge of the OACIQ and Canadian Real Estate Transaction requirements & provincial processes
Proficient knowledge of G Suite required
Knowledge of Google Docs & Sheets, and eZmax is an asset
Microsoft Office experience is a bonus
Remote work experience required
Dedicated home-office/work space
Advanced Trello experience preferred
Aptitude for using online platforms and software to work remotely
Strong attention to detail
Excellent written and verbal communication skills
Excellent critical thinking and problem-solving skills
Experience in coordinating events and group activities
Conflict resolution and active listening abilities
Ability to build relationships with Brokers/Agents, Notaries, DA, and co-workers
Able to carry upwards of 100+ transactions within the process
Able to process deals and listing contracts quickly and efficiently
Ability to work under time restraints and in a fast-paced environment
Responsible, dependable, and trustworthy
Task-oriented, organized, follows systems, and works well in a team
Ability to remain adaptable as workload or designated board changes

Benefits

Comp & perks

Employer paid Medical coverage
Dental & Vision benefits
Company supplied equipment; laptop, monitor, headset
RRSP with up to a 4% match
Fully remote environment
Amazing company culture