Administrative Operations Assistant, Bilingual Spanish

AGSI

. Contact candidates via phone and email to follow up on pending onboarding requirements and ensure timely submission of necessary documents .

Posted 10/26/2026full-timeTaguig City • PhilippinesMid-LevelSenior💰 ₱23,000 - ₱80,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in HR administration and onboarding processes, including Form I-9 verification and background checks. Proficient in managing candidate communications and maintaining accurate documentation while ensuring confidentiality and compliance with US employment standards.

Highest-signal resume keywords

HR AdministrationOnboarding CoordinationForm I-9 VerificationMicrosoft Office ProficiencyOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

HR AdministrationOnboarding CoordinationForm I-9 VerificationBackground ChecksDrug ScreeningPayroll InputsTimekeepingAttendance MonitoringLeave TrackingDocument Preparation

Soft Skills

Verbal CommunicationWritten CommunicationAttention to DetailTime ManagementConfidentiality

Tools & Technologies

Microsoft OfficeGoogle WorkspaceHRISApplicant Tracking SystemsOnboarding Platforms

Industry Keywords

US EmploymentRecruitment CoordinationCustomer ServiceAdministrative SupportBilingual Proficiency

About the role

Key responsibilities & impact

Contact candidates via phone and email to follow up on pending onboarding requirements and ensure timely submission of necessary documents
Provide clear instructions and assistance throughout the onboarding process
Coordinate background checks and drug screening appointments
Conduct virtual Form I-9 document verification in accordance with applicable US requirements and established procedures
Contact candidates' professional references as needed
Maintain accurate and organized electronic files, candidate records, onboarding documents, and employee documentation
Prepare, review, and organize HR-related documents
Update spreadsheets, trackers, reports, and internal records
Handle email correspondence, scheduling, and other administrative tasks
Maintain the confidentiality and accuracy of candidate and employee information
Assist with payroll inputs and employee data updates
Support timekeeping, attendance monitoring, and leave tracking
Coordinate with relevant teams to address documentation discrepancies and administrative concerns
Provide general administrative assistance and support cross-functional requests as needed

Requirements

What you’ll need

Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field is preferred, not required
Experience in HR administration, recruitment coordination, onboarding, customer service, or administrative support is an advantage
Strong verbal and written English communication skills
Comfortable making outbound calls and communicating professionally with candidates and external contacts
Proficient in Microsoft Office applications, Google Workspace, spreadsheets, and email management
Excellent organizational skills, attention to detail, and time management
Ability to handle confidential information responsibly and follow established procedures
Willingness to learn US employment onboarding and verification processes
Experience supporting US-based clients, employees, or candidates is preferred
Familiarity with Form I-9 verification and pre-employment screening procedures is preferred
Experience coordinating background checks, drug screenings, or reference checks is preferred
Exposure to payroll inputs, timekeeping, attendance monitoring, or leave tracking is preferred
Familiarity with HRIS, applicant tracking systems, or onboarding platforms is preferred
Spanish-speaking or bilingual proficiency is an advantage but not required

Benefits

Comp & perks

Attendance incentives
Non-taxable allowances
30 leave credits per year
HMO coverage for you and your dependents
Counseling programs
Group life insurance
Regular work schedule with weekends off
Fun in-office activities
Engaging team events
CSR initiatives
Growth and development opportunities