Administrative Assistant, Engagement Programs

. Support the development and implementation of AIChE’s professional and student conferences .

Posted 9/26/2026full-timeNew York City • New York • United StatesMid-LevelSenior💰 $65,000 - $75,000 per yearWebsite

Key responsibilities & impact

Support the development and implementation of AIChE’s professional and student conferences
Support the program lead in communication efforts with volunteers, speakers, and participants, and monitor responses
Set up and monitor calls for abstracts and registration
Develop processes and workflows to manage conference administrative tasks efficiently
Manage and update conference webpages
Assist with competitive landscape analysis and conference research
Manage grant funding deliverables, including collecting information for and processing speaker travel stipends
Support or lead small events, volunteer task forces, and other engagement program-related projects as directed by the Senior Director, Engagement Programs

What you’ll need

Outstanding time management and organizational skills a must
Superior communication skills, both written and oral
Ability to analyze data and organize in an engaging and informative presentation
Strong attention to detail
Must be able to meet deadlines and project expectations by providing timely updates
Must be comfortable contacting volunteers, motivate and direct activities without direct authority
Ability to work independently and also in a team environment, self-motivated
Proficient in MS Outlook, Teams, Word, Excel and PowerPoint
Prior conference program organization or project management experience a plus
Knowledge of current trends in Chemical Engineering research, technology, and industry, a plus

Comp & perks