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Part Time Administrative Support, External Engagement & Programs
AIChE - American Institute of Chemical Engineers. Support the program lead in communicating with volunteers, speakers, and participants to complete tasks by specific deadlines .
Posted 9/26/2026part-timeNew York City • New York • United StatesMid-LevelSenior💰 $20 - $50 per hourWebsite
About the role
Key responsibilities & impact- Support the program lead in communicating with volunteers, speakers, and participants to complete tasks by specific deadlines
- Monitor responses
- Initiate setup of key conference and event tasks
- Manage and update conference webpages
- Support volunteer group meetings, including scheduling, notes, and action items
- Process invoices and award payments
- Perform other administrative responsibilities for the External Engagement, Engagement Programs, and Event Production teams
- Provide administrative support for the AIChE Annual Meeting, Annual Student Conference, and ancillary events
- Assist with meeting scheduling, invoice processing, note taking, and action items
Requirements
What you’ll need- Proficient in MS Outlook, Teams, Word, Excel and PowerPoint
- Proficiency with using AI tools such as ChatGPT or Claude to increase work efficiency is preferred
- Familiarity with Content Management Systems (CMS) a plus
- Prior conference program organization or project management experience a plus
Benefits
Comp & perks- Compensation range of $20–$50 per hour, commensurate with experience
- Position can be remote or hybrid in New York City
- Potential to become a long-term part-time role depending on the candidate and AIChE’s needs