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Alchemy

Accounts Payable Specialist

Alchemy

. Manage the AP inbox and process incoming invoices and requests .

Posted 10/2/2026full-timeSan Francisco • California • United StatesJuniorMid-Level💰 $95,000 - $125,000 per yearWebsite

Core Competencies

Role fit
Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in accounts payable processes, including invoice processing, vendor management, and reconciliation. Proficient in using accounting systems like NetSuite and Zip, with strong analytical skills in Excel or Google Sheets for data management and reporting.

Highest-signal resume keywords
Accounts Payable ManagementInvoice ProcessingVendor SupportNetSuite ExperienceExcel Proficiency

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills
Invoice CodingPurchase OrdersReconciliationsAccrual AccountingPayment ProcessingData AnalysisWorkflow ImprovementsAutomation ToolsFinancial ReportingTax Documentation
Soft Skills
Attention to DetailClear CommunicationCollaborationJudgmentTime Management
Tools & Technologies
NetSuiteZipRampExcelGoogle Sheets
Industry Keywords
Accounts PayableAccounting OperationsVendor ManagementFinancial ProcessesTechnology Company Experience

Tech Stack

Tools & technologies
ERPWeb3

About the role

Key responsibilities & impact
  • Manage the AP inbox and process incoming invoices and requests
  • Serve as a primary point of contact for vendors and internal teams
  • Review, enter, classify, and code vendor invoices in Zip and NetSuite
  • Ensure complete documentation, appropriate approvals, and purchase order matching
  • Prepare payment batches for review and approval and monitor payment deadlines
  • Support vendor onboarding and maintain accurate vendor records
  • Investigate and resolve invoice discrepancies, duplicate charges, missing credits, and payment issues
  • Review employee expenses and corporate card transactions in Ramp
  • Reconcile AP activity and balances with the general ledger
  • Support month-end close by identifying unrecorded invoices and potential accruals
  • Maintain vendor tax documentation, including W-9s, and support annual 1099 preparation
  • Follow approval and payment controls, including verification procedures for vendor banking changes
  • Maintain organized records and provide AP documentation for internal reviews and external audits
  • Support system updates, workflow improvements, and projects affecting procurement, expenses, accounts payable, and FP&A
  • Report to the Procurement Manager and partner with Accounting and teams across Alchemy

Requirements

What you’ll need
  • 2–4 years of experience in accounts payable or a related accounting operations role, with hands-on responsibility for invoice processing and vendor support
  • A solid understanding of invoice coding, purchase orders, payment terms, reconciliations, and basic accrual accounting
  • Experience with accounting or ERP systems and the ability to learn new P2P, payment, and AI tools
  • Strong Excel or Google Sheets skills, including lookups, pivot tables, and reconciling data across reports
  • Strong attention to detail, sound judgment, and a habit of checking your work
  • Ability to manage recurring deadlines, prioritize competing requests, and follow through independently
  • Clear, practical communication and a collaborative approach to working with vendors and colleagues
  • Experience with NetSuite, Zip, or Ramp (nice to have)
  • Experience at a growing technology company or Big 4 accounting firm (nice to have)
  • Experience improving AP workflows or using automation to reduce repetitive work (nice to have)
  • Experience with crypto, digital assets, blockchain, or web3 is a plus, but not required
  • Legally authorized to work in the country where this role is based
  • Able to work in person three days per week

Benefits

Comp & perks
  • Medical, Dental, & Vision
  • Gym Reimbursement
  • Home Office Build-out Budget
  • In-Office Group Meals
  • Commuter Benefits
  • Flexible Time Off
  • Wellbeing & Mental Health Perks
  • Learning & Development Stipend
  • Company Sponsored Conferences & Events
  • HSA and FSA Plans
  • Fertility Benefits
  • 401k
  • Bonus
  • Equity