Executive Assistant

Aledade, Inc.

. Support 3–4 assigned senior leadership members (SVPs+) as a strategic executive business partner .

Posted 10/8/2026full-timeRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing complex executive calendars, coordinating high-stakes meetings, and drafting strategic communications. Proficient in leveraging AI tools and advanced software to enhance productivity and streamline administrative processes.

Highest-signal resume keywords

Executive Calendar ManagementStrategic Communication DraftingAI Tool UtilizationMeeting Logistics CoordinationConfidential Information Handling

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Executive Administrative SupportCalendar OptimizationMeeting Lifecycle ManagementTravel Itinerary ManagementContract Management

Soft Skills

Problem-SolvingOrganizational SkillsAttention to DetailAdaptabilityTime Management

Tools & Technologies

Google WorkspaceExpensifyNavanUKGAI Tools

Industry Keywords

Executive Team OperationsCorporate DynamicsCross-Functional CollaborationStakeholder ManagementVirtual Meeting Coordination

About the role

Key responsibilities & impact

Support 3–4 assigned senior leadership members (SVPs+) as a strategic executive business partner
Own and strategically manage complex executive calendars, serving as optimizer, gatekeeper, and time manager
Identify and resolve scheduling conflicts for high-volume, multi-stakeholder meetings
Coordinate vetting processes for offsite events, internal retreats, and external gathering requests
Manage virtual and in-person executive meeting logistics, travel integration, and room coordination
Manage the full meeting lifecycle, including agendas, pre-reads, minutes, and action-item follow-ups
Support board meetings, speaking engagements, and team staff meetings
Triage executive email and departmental Slack correspondence; draft strategic responses
Draft, edit, and consolidate executive communications, newsletters, presentations, and formal memos
Serve as primary contact for internal departments and key external stakeholders
Manage complex travel itineraries using third-party travel systems
Act as an expense delegate in Expensify and approval proxy for direct reports
Coordinate onboarding/offboarding, access permissions, organizational charts, and PTO approval proxy duties
Handle routine workflows and contract management using tools such as Ironclad
Coordinate hardware/software requests and resolve basic access issues as a liaison to IT
Support cross-functional updates and strategic deadlines
Leverage AI tools such as Gemini and Claude to streamline workflows, automate deliverables, and improve productivity

Requirements

What you’ll need

6+ years of relevant work experience
3+ years of direct experience as an executive administrative assistant or executive business partner
Available to work across various time zones and/or non-traditional working hours on occasion, as needed
Proven adaptability and willingness to learn new technologies, including emerging AI tools and platforms
In-depth understanding of executive team operations and corporate dynamics
Advanced ability to manage complex calendars and negotiate scheduling across multiple executives
Exceptional verbal and written communication skills with strong presentation formatting capabilities
Strong organizational, problem-solving, and time-management skills with meticulous attention to detail
Ability to exercise discretion while handling highly confidential, sensitive information
Hands-on experience with Google Workspace, AI tools (preferably Claude), Navan, Expensify, and UKG
Experience utilizing AI-powered tools to streamline administrative tasks and improve team-wide productivity
Sitting for prolonged periods; extensive use of computers and keyboard; occasional walking and lifting may be required
Available to work across various time zones and/or non-traditional working hours on occasion, as needed

Benefits

Comp & perks

Flexible work schedules and the ability to work remotely are available for many roles
Health, dental and vision insurance paid up to 80% for employees, dependents and domestic partners
Robust time-off plan (21 days of PTO in your first year)
Two paid volunteer days and 11 paid holidays
12 weeks paid parental leave for all new parents
Six weeks paid sabbatical after six years of service
Educational Assistant Program and Clinical Employee Reimbursement Program
401(k) with up to 4% match
Stock options
Equal opportunity employment and diverse, inclusive workplace