Legal Administrator – Legal Operations, Corporate Administration

Aleph Group, Inc

. Maintain, update and organize standard regional legal templates and demand letters .

Posted 10/2/2026full-timeMadrid • SpainMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing legal documentation, corporate entity records, and compliance processes while maintaining high organizational standards. Proficient in coordinating with legal teams and external partners across multiple jurisdictions and time zones.

Highest-signal resume keywords

Legal Document ManagementKYC/KYB ProcessesCorporate Entity Records MaintenanceDigital Filing Systems ManagementProficient English Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Legal Template OrganizationDocument Execution OversightInvoice ValidationData-Hygiene AuditsNotarization CoordinationCorporate Documentation GatheringPurchase Order ManagementBilling Discrepancy ResolutionContract Status ReportingMulti-Jurisdictional Documentation Management

Soft Skills

Highly OrganizedDetail-OrientedProactive MindsetSelf-StarterEffective Communication

Tools & Technologies

ERP SystemsDigital Filing Systems

Industry Keywords

Corporate AdministrationLegal OperationsParalegal ExperienceExecutive SupportAdministrative Support

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Maintain, update and organize standard regional legal templates and demand letters
Oversee end-to-end execution of legal documents, including signature tracking and follow-ups
Manage digital filing systems and shared directories; conduct periodic data-hygiene audits
Maintain corporate entity records, including jurisdictions, directors, registered addresses and filing deadlines
Support bank and regulatory KYC/KYB processes by gathering corporate documentation and coordinating responses
Manage purchase orders and invoices within internal ERP systems
Validate invoices against engagement letters and follow up on outstanding payments or billing discrepancies
Act as operational contact for external law firms on invoicing, billing updates, conflict checks and document follow-ups
Handle requests for certificates of good standing, insurance certificates and similar documents
Coordinate notarization, apostille certifications and secure regional courier logistics
Liaise with corporate registries and regulatory authorities regarding application statuses, filings and compliance requirements
Produce reports on contract status, KYC completion rates and outstanding signatures
Obtain outstanding signatures directly
Work with global and regional legal leads, internal stakeholders and external partners across entities and time zones

Requirements

What you’ll need

A degree in Law, Business Administration or a related field
Minimum 3–5 years of relevant work experience
Experience in a law firm, in-house legal, corporate administration, executive support or administrative support is a plus
Highly organized and detail-oriented approach
Ability to manage high volumes of documentation across multiple jurisdictions
Proficient English, written and verbal; additional relevant regional languages are a plus
Experience working in a global or regional setting across multiple entities, time zones and stakeholders
Proactive, self-starting mindset
Genuine interest in administrative, operational and process-oriented legal work
Experience as a paralegal, legal assistant, corporate secretarial or legal operations professional, or executive/administrative assistant with legal exposure

Benefits

Comp & perks

Internal talent growth opportunities
Ability to learn together
Collaborative, multicultural work environment
Long-term career path into legal operations
Direct exposure to global legal leads, ERP processes and external law firms