Administration and Office Manager – All genders

AlfaDocs.com

. Oversee timely and accurate creation and distribution of client invoices .

Posted 9/18/2026contractMunich • GermanyJunior💰 €35,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong financial management capabilities, including invoice creation, financial record reconciliation, and report preparation. Proficient in office administration, employee coordination, and event management while ensuring adherence to company policies.

Highest-signal resume keywords

Financial Record ReconciliationInvoice Creation and DistributionOrganizational SkillsFluent English and GermanFamiliarity with Financial Software

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Accounting PrinciplesFinancial ReportingBanking Activities ManagementClient Payment CollectionOffice Inventory Management

Soft Skills

Time-Management SkillsOrganizational Skills

Tools & Technologies

Google DriveSlackGmail

Industry Keywords

AdministrationFinanceAccounting

About the role

Key responsibilities & impact

Oversee timely and accurate creation and distribution of client invoices
Ensure financial records are regularly balanced and reconciled
Manage daily banking activities, including transactions and deposits
Oversee collection of outstanding payments and follow up with clients
Prepare monthly financial reports
Organize and coordinate employee travel arrangements cost-effectively and according to company policies
Manage office supplies and inventory, including ordering and maintaining stock levels
Coordinate account and IT-resource setup for new employees
Manage the employee offboarding process
Oversee day-to-day operations of the Munich office, including food, beverages, maintenance, and rent
Organize and manage internal office events within budget

Requirements

What you’ll need

1–3 years of experience in administration and finance/accounting
Solid knowledge of accounting principles and familiarity with financial software or tools
Excellent organizational and time-management skills, with a proven ability to prioritize and manage multiple workstreams
Familiarity with Google Drive, Slack, Gmail
Fluent English and German (at least C1)
Italian-speaking skills are a plus
Willingness to work Monday–Friday, 09:00–18:00, with a 1-hour lunch break
Six-month trial period
Fixed-term 12-month contract, with the aim of extending to a permanent contract

Benefits

Comp & perks

Welfare with Pluxee (600€ a year)
Bonus for paid English or German language courses
Training courses, books, workshops, and team-building activities for personal and professional growth
Partnership with Serenis (an online psychotherapy platform) - three sessions offered if needed
Regular company reunions (yearly meetups, Christmas dinner)
Snacks and fruit always available in the office
Laptop, headphones, keyboard, mouse, smartphone with unlimited data, and a dedicated office monitor