AlfaDocs.com

Administrative Assistant

• Oversee timely and accurate creation and distribution of client invoices
• Ensure financial records are regularly balanced and reconciled
• Manage daily banking activities, including transactions and deposits
• Oversee collection of outstanding payments and follow up with clients
• Prepare monthly financial reports
• Organize and coordinate employee travel arrangements cost-effectively and according to company policies
• Manage office supplies and inventory, including ordering and maintaining stock levels
• Coordinate account and IT-resource setup for new employees
• Manage the employee offboarding process
• Oversee day-to-day operations of the Munich office, including food, beverages, maintenance, and rent
• Organize and manage internal office events within budget

Administration and Office Manager – All genders

Sales

• Lead and develop a team of seven Account Executives
• Set clear objectives, review performance, and support individual growth
• Run structured 1:1s, deal reviews, and feedback sessions
• Own pipeline management, priorities, and forecasting
• Address underperformance and sensitive team matters fairly and clearly
• Maintain accountability for team sales results and commercial targets
• Write, test, and refine sales scripts based on customer conversations and team performance
• Manage the complete sales cycle from first call to closing, especially during the first three months
• Report directly to the Head of Sales
• Work as a player-coach, managing the team while personally working deals

Administration and Office Manager – All genders

Sales Team Leader