Administrative Assistant

All Native Group, The Federal Services Division of Ho-Chunk Inc.

. Support the Office of the Legal Adviser at the U.S.

Posted 10/6/2026full-timeUnited StatesSeniorLeadWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced administrative support capabilities, including managing executive calendars, composing detailed correspondence, and coordinating training and program activities. Proficient in Microsoft Office Suite and skilled in maintaining office procedures and records.

Highest-signal resume keywords

Active Secret Security ClearanceMicrosoft Office Suite ProficiencyAdvanced Writing Skills8–10 Years Administrative ExperienceExcellent Customer Service Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative CorrespondenceCalendar ManagementReport PreparationEvent PlanningDatabase ManagementOffice Procedures DevelopmentMulti-TaskingTime ManagementOffice Equipment OperationProgram Support

Soft Skills

Sound JudgmentDiscretionCreativityInterpersonal CommunicationCustomer Service

Certifications & Qualifications

High School Diploma or EquivalentU.S. Citizenship

Industry Keywords

Department of StateExecutive SupportProgram ManagementInter-Agency MeetingsOffice Management

About the role

Key responsibilities & impact

Support the Office of the Legal Adviser at the U.S. Department of State
Compose administrative correspondence and general office policy materials for executive approval
Prepare materials for conferences, correspondence, appointments, meetings, and calls
Read publications, regulations, and directives and route or act on relevant items
Prepare reports, summaries, and responses using information from multiple sources
Establish appointment priorities and manage executive calendars and invitations
Review outgoing correspondence and identify policy or file conflicts
Summarize incoming materials, meetings, and executive commitments
Coordinate actions and information requests during the executive’s absence
Act as office manager by developing and implementing improved procedures
Prepare conference agendas, discussion topics, speech backgrounds, and outlines
Receive and escort guests and handle phone and email inquiries
Interface with Department of State management, executives, contractors, and senior outside officials
Advise subordinate-office secretaries on procedures and request information
Maintain business transaction and office activity records and manage incoming and outgoing mail
Attend program management and inter-agency meetings and produce program reports
Develop and maintain program databases and master files
Train administrators and program users on procedures and policies
Manage electronic time and attendance and travel arrangements
Serve as a unit security officer
Coordinate training requests, rosters, materials, rooms, and one-on-one training
Provide administrative support to program managers on Department programs and projects

Requirements

What you’ll need

U.S. citizenship required
Active Secret security clearance required
High school diploma or equivalent required
8–10 years of increasingly responsible administrative/receptionist experience
Excellent customer service and multi-tasking skills
Advanced writing skills for difficult, detailed correspondence
Ability to manage dynamic management calendars and plan events with external vendors
Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint
Intermediate to advanced knowledge of two or more Microsoft Office/PC applications
Working knowledge of email and office equipment
Ability to learn and apply complex organizational policies and processes
Sound judgment and discretion with senior internal and external officials
Ability to complete tasks creatively and effectively
Ability to remain stationary 75% of the time and work indoors 90% of the time
Ability to frequently move standard office equipment up to 25 pounds

Benefits

Comp & perks

Telework or an alternate work schedule may be available subject to COR approval
Pre-employment drug screen and random drug screens as conditions of employment
Equal opportunity employment
Preference may be extended to persons of Indian descent in accordance with applicable laws