Program Specialist

All Native Group, The Federal Services Division of Ho-Chunk Inc.

. Coordinate all administrative and program support for the Training Support Unit program .

Posted 10/2/2026full-timeBlackstone • Virginia • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced organizational and program management capabilities, with a strong focus on scheduling, resource management, and effective communication in a training and educational environment. Proficient in maintaining records and coordinating logistics while adhering to security standards.

Highest-signal resume keywords

Program Management ExperienceScheduling And Resource ManagementAdministrative Support FunctionsKnowledge Of Training Course AdministrationValid Driver's License

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative ExperienceScheduling ExperienceDatabase ManagementLogistics CoordinationSupply ManagementReport PreparationRecord KeepingEvent CoordinationTraining MethodologiesResource Utilization

Soft Skills

Organizational SkillsInterpersonal SkillsOral CommunicationWritten CommunicationAttention To Detail

Tools & Technologies

MS Office SuiteMicrosoft OutlookMicrosoft 365SharePointFacility Scheduling Platforms

Certifications & Qualifications

SECRET Security Clearance

Industry Keywords

Training Support UnitGovernment Security OperationsAdult LearningClassroom AdministrationEvent Venues

About the role

Key responsibilities & impact

Coordinate all administrative and program support for the Training Support Unit program
Support instruction delivery, classroom preparation, course handouts, and orientation/graduation ceremonies
Arrange travel, lodging, facilities, instructors, equipment, and materials
Coordinate correspondence involving Program Managers, Registrar/staff, instructors, students, and other stakeholders
Assist SMEs and curriculum development staff with lesson plans, instructor guides, student guides, practical exercises, and course materials
Support annual course budget preparation, including student travel and per diem funding
Ensure efficient use of assigned resources
Assist with database and record management and report preparation
Maintain student records, class evaluations/surveys, and class administration documents
Resolve technical and administrative problems before and during training delivery
Order, receive, unpack, store, assemble, and issue supplies, materials, and equipment
Schedule and prepare vehicles for training exercises, graduation ceremonies, and official transportation
Operate U.S. government vehicles as necessary
Pick up and deliver official mail and special delivery items
Escort uncleared building personnel when necessary
Assist with class coordination, administrative duties, and practical exercises for other courses
Apply Department of State security standards and procedures to protect National Security information
Work independently with infrequent supervision and minimal guidance

Requirements

What you’ll need

Three (3) years of relevant administrative experience
Scheduling experience preferred
Must possess a high school diploma
Associate’s or Bachelor’s Degree or equivalent experience preferred
Strong organizational, interpersonal, oral and written communication skills
Ability to work in a collaborative, team environment
Advanced knowledge of and experience with administrative and program management functions
Working knowledge of MS Office suite and/or other general office applications
Working knowledge of military, law enforcement, and/or Government security operations
Working knowledge of training course administration/logistics
Program management experience in a training and/or educational environment
Knowledge of training and instructional methodologies related to adult learning preferred
Knowledge of supply and logistics record keeping/management a plus
Ability to handle multiple tasks simultaneously
Must hold a valid driver’s license and be willing and able to drive official US Government vehicles up to and including 16 passenger vans
Experience coordinating and scheduling classrooms, conference rooms, training facilities, and event venues in a dynamic operational environment
Proficiency with scheduling and resource management systems, including Microsoft Outlook, Microsoft 365, SharePoint, or other facility scheduling platforms
Demonstrated ability to manage multiple scheduling requests simultaneously while resolving conflicts and optimizing resource utilization
Experience supporting training programs, meetings, exercises, conferences, or special events requiring venue and resource coordination
Strong organizational and time management skills with exceptional attention to detail
Ability to communicate effectively with leadership, instructors, event coordinators, vendors, and external stakeholders regarding scheduling requirements and changes
Experience maintaining scheduling records, calendars, facility utilization reports, and operational logs
Must possess or be able to obtain/maintain a SECRET security clearance
Must successfully complete a pre-employment drug screen; employees are subject to random drug screens

Benefits

Comp & perks

Regular full-time employment
Travel as necessary to other U.S. and foreign training sites, not expected to exceed 25% of total work time
Equal opportunity employment
Preference may be extended to persons of Indian descent in accordance with applicable laws