Recruiting Coordinator

Ambrook

. Own interview scheduling across every active pipeline, from recruiter screens through final rounds .

Posted 10/21/2026full-timeUnited StatesJunior💰 $72,000 - $135,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in interview coordination, including scheduling, managing requisitions, and maintaining ATS documentation. Proficient in automating workflows and enhancing candidate experience through effective communication and organization.

Highest-signal resume keywords

Interview CoordinationATS AdministrationWorkflow AutomationCandidate Experience ImprovementScheduling Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Interview SchedulingRequisition ManagementWorkflow AutomationData ReportingTemplate Creation

Soft Skills

Organizational SkillsDiscretionCommunicationProblem-SolvingTime Management

Tools & Technologies

AshbyGreenhouseLever

Industry Keywords

Candidate ExperienceInterview PanelsRecruiting ProcessAutomation WorkflowsStartup Environment

About the role

Key responsibilities & impact

Own interview scheduling across every active pipeline, from recruiter screens through final rounds
Build panels, reschedule interviews, swap interviewers, and manage time zones
Send accurate, warm, and timely candidate confirmations, preparation emails, itineraries, and day-of updates
Serve as a primary candidate contact throughout the recruiting process
Maintain Ashby stages, interview plans, templates, and interviewer feedback
Train and balance interviewer panels, including shadow pairings and backup coverage
Produce weekly reporting on scheduling speed, interviewer load, and pipeline bottlenecks
Create templates, playbooks, and automations to improve recurring processes
Learn Ambrook’s product, mission, hiring process, teams, and roles
Take over coordination across every active requisition
Identify and ship Ashby and candidate-template improvements
Map manual coordination work and automate selected workflows
Maintain coordination documentation for every active role
Launch a candidate experience survey and implement improvements based on feedback
Build and share at least one AI workflow that reduces recurring team work
Report directly to Cody, the founding recruiter

Requirements

What you’ll need

1 to 4 years coordinating interviews, ideally at a fast-growing startup with real volume
Experience managing many requisitions at once and changing interview panels
Organized ATS administration, preferably Ashby
Ability to provide context for every interview and prevent details from falling through
Respond to every request within 24 hours, or flag it
Discretion handling candidate details, compensation, and feedback
Ability to triage scheduling disruptions and escalate with a plan
Bonus: Ashby administration or deep experience with Greenhouse or Lever
Experience automating part of a coordination workflow and explaining what it enabled
Must be authorized to work in the United States for any employer
Must address future visa sponsorship requirements
Required application submission: link to an AI-built tool/application or a walkthrough of an AI tool, application, or automation used day-to-day

Benefits

Comp & perks

Competitive salary
Health insurance
401(k) with matching contribution
Flexible vacation time
Flexible work hours
A desk at Ambrook’s NYC, SF, or Denver office
Wellness stipend
Professional development stipend
Equity