Senior Coordinator, Executive Support

American Cancer Society

. Provide high-level executive coordination and administrative support to 2-4 Market Leaders .

Posted 9/15/2026full-timeRemote • Arizona • United StatesSenior💰 $27 - $30 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong executive coordination and administrative support capabilities, with expertise in managing complex schedules, preparing high-quality meeting materials, and fostering effective communication with senior leaders and stakeholders. Proficient in Salesforce and Microsoft Office applications, ensuring efficient operations and continuous improvement in administrative processes.

Highest-signal resume keywords

Executive Support ExperienceMeeting CoordinationProject OrganizationSalesforce ProficiencyCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Executive CoordinationAdministrative SupportMeeting Logistics ManagementAgenda PreparationNote-TakingAction-Item TrackingTime ManagementDetail OrientationFollow-ThroughProcess Improvement

Soft Skills

Interpersonal CommunicationRelationship BuildingJudgmentAdaptabilityConflict Resolution

Tools & Technologies

SalesforceMicrosoft OfficeMicrosoft 365OutlookTeamsWordExcelPowerPointSharePoint

Industry Keywords

Board SupportDonor CultivationVolunteer ManagementStakeholder EngagementConfidential Information Handling

About the role

Key responsibilities & impact

Provide high-level executive coordination and administrative support to 2-4 Market Leaders
Manage complex Market Leader calendars and scheduling with donors, board members, corporate partners, CEOs, volunteers, staff, and Executive Assistants
Prepare agendas, briefing materials, meeting packets, presentations, and background resources for leadership meetings and strategic initiatives
Coordinate meeting logistics, document decisions, distribute action items, and schedule follow-up
Coordinate board recruitment, applications, onboarding, orientations, meetings, speakers, content, invitations, RSVPs, attendance, quorum tracking, and communications
Prepare board meeting materials and maintain board engagement information, commitments, action items, and follow-up
Support CEOs Against Cancer chapters through meeting and event coordination, networking, recruitment, onboarding, communications, logistics, and member experience management
Support donor cultivation, stewardship, and solicitation meetings, including scheduling, invitations, follow-up communications, commitment tracking, and stewardship calendars
Partner with Executive Support, Senior Coordinators, and Centralized Support Services to provide consistent support, share best practices, balance workloads, provide coverage, improve processes, and maintain accurate records

Requirements

What you’ll need

Bachelor's degree preferred or a combination of education and relevant work experience
3-5 years of experience supporting executives/senior leaders, complex administrative coordination, board support, or related experience
Exceptional organization, attention to detail, follow-through, and time-management skills
Ability to anticipate needs, exercise sound judgment, maintain discretion, and handle confidential or sensitive information appropriately
Excellent written, verbal, listening, and interpersonal communication skills with a professional, customer-focused approach
Ability to build productive relationships and communicate effectively with senior leaders, staff, board members, volunteers, donors, CEOs, Executive Assistants, and external partners
Ability to manage multiple complex priorities, adapt to changing needs, resolve conflicts, and meet deadlines in a fast-paced environment
Strong meeting coordination, project organization, note-taking, action-item tracking, and follow-up skills
Ability to prepare accurate, polished agendas, briefing materials, meeting packets, presentations, communications, and records
Proficiency in Salesforce data entry, Microsoft Office and Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint
Ability to learn proprietary systems and evolving workflows
Ability to support continuous improvement through feedback, documentation, process refinement, and consistent service delivery

Benefits

Comp & perks

Generous paid time off policy
Medical benefits
Dental benefits
Retirement benefits
Wellness programs
Professional development programs
Remote work from a home office environment
Occasional travel for critical meetings and/or events