Senior Coordinator – Executive Support

American Cancer Society

. Provide high-level executive coordination and administrative support to 2-4 Market Leaders .

Posted 10/5/2026full-timeRemote • United StatesSenior💰 $27 - $30 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong executive coordination and administrative support capabilities, with expertise in managing complex calendars, preparing meeting materials, and enhancing stakeholder experiences. Proficient in Salesforce and Microsoft Office applications, with a focus on continuous improvement and effective communication.

Highest-signal resume keywords

Executive CoordinationComplex Administrative SupportMeeting CoordinationSalesforce ProficiencyMicrosoft Office Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementMeeting PreparationAgenda CreationNote-TakingAction-Item Tracking

Soft Skills

Attention to DetailTime ManagementInterpersonal CommunicationRelationship BuildingConflict Resolution

Tools & Technologies

SalesforceMicrosoft OfficeMicrosoft 365OutlookTeamsWordExcelPowerPointSharePoint

Industry Keywords

Board SupportDonor CultivationStakeholder EngagementProcess ImprovementConfidential Information Handling

About the role

Key responsibilities & impact

Provide high-level executive coordination and administrative support to 2-4 Market Leaders
Manage complex calendars and scheduling for Market Leaders
Schedule meetings with donors, board members, corporate partners, CEOs, volunteers, staff, and Executive Assistants
Resolve scheduling conflicts and maintain accurate meeting and event schedules
Prepare agendas, briefing materials, meeting packets, presentations, and background resources
Coordinate leadership meeting logistics, document decisions, distribute action items, and schedule follow-up
Coordinate board recruitment, applications, onboarding, orientations, meetings, speakers, content, invitations, RSVPs, attendance, quorum tracking, and communications
Maintain board engagement information and prepare board meeting materials
Support CEOs Against Cancer chapters through meeting, event, networking, recruitment, onboarding, communications, and member-experience coordination
Support donor cultivation, stewardship, and solicitation meetings and track commitments and next steps
Partner with Executive Support, Senior Coordinators and Centralized Support Services to provide consistent support, share best practices, balance workloads, and provide backup coverage
Identify process improvements, maintain accurate records, and enhance executive support services and stakeholder experiences

Requirements

What you’ll need

Bachelor's degree preferred or a combination of education and relevant work experience
3-5 years of experience supporting executives/senior leaders, complex administrative coordination, board support, or related experience
Exceptional organization, attention to detail, follow-through, and time-management skills
Ability to anticipate needs, exercise sound judgment, maintain discretion, and handle confidential or sensitive information appropriately
Excellent written, verbal, listening, and interpersonal communication skills with a professional, customer-focused approach
Ability to build productive relationships and communicate effectively with senior leaders, staff, board members, volunteers, donors, CEOs, Executive Assistants, and external partners
Ability to manage multiple complex priorities, adapt to changing needs, resolve conflicts, and meet deadlines in a fast-paced environment
Strong meeting coordination, project organization, note-taking, action-item tracking, and follow-up skills
Ability to prepare accurate, polished agendas, briefing materials, meeting packets, presentations, communications, and records
Proficiency in Salesforce data entry and Microsoft Office and Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint
Ability to learn proprietary systems and evolving workflows
Ability to support continuous improvement through feedback, documentation, process refinement, and consistent service delivery

Benefits

Comp & perks

Generous paid time off policy
Medical benefits
Dental benefits
Retirement benefits
Wellness programs
Professional development programs to enhance staff skills
Fully remote position
Occasional travel may be required for critical meetings and/or events