Executive Administrative Assistant – Strategic Partnerships

American Express

. Proactively manage complex calendars for three Vice Presidents .

Posted 11/12/2026full-timeNew York City • New York • United StatesMid-LevelSenior💰 $31 - $49 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional organizational and time-management skills to effectively support multiple senior executives, manage complex calendars, and coordinate travel arrangements. Exhibits strong interpersonal communication and discretion while fostering collaboration and community within teams.

Highest-signal resume keywords

Executive Assistant ExperienceCalendar ManagementTravel CoordinationMicrosoft Office ProficiencyInterpersonal Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationExpense ReportingProcurement ManagementTimekeepingAdministrative SupportProblem SolvingAttention to DetailOrganizational SkillsConfidential Information Management

Soft Skills

Interpersonal SkillsAdaptabilityCollaborationProfessionalismOwnership

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointConcurAribaPayroll SystemsMyHR

Industry Keywords

Executive SupportSenior ExecutivesLeadership EngagementsTeam EventsCommunity BuildingStakeholder ManagementDomestic TravelInternational Travel

About the role

Key responsibilities & impact

Proactively manage complex calendars for three Vice Presidents
Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, dining reservations, and detailed itineraries
Organize internal and external meetings, leadership engagements, partner interactions, and team events
Prepare and submit expense reports accurately and on time
Manage procurement and office-related needs and ensure adherence to company policies and procedures
Build trusted relationships with internal stakeholders, Executive Assistants, senior leaders, and external partners
Track key deadlines, mandatory training, timekeeping, administrative requirements, and team priorities
Foster community, collaboration, and belonging within the Strategic Partnerships team
Participate in team meetings, events, recognition efforts, and culture-building initiatives
Anticipate needs, identify potential challenges, and resolve issues with minimal direction
Coordinate schedules and information with other Executive Assistants and colleagues across the organization
Support ad hoc initiatives, team activities, and evolving business needs

Requirements

What you’ll need

3+ years of experience as an Executive Assistant or in a comparable role supporting senior executives
Exceptional organizational and time-management skills, with ability to manage multiple executives, competing priorities, and complex schedules
Strong attention to detail and commitment to accuracy, quality, responsiveness, and timely execution
Ability to anticipate needs, exercise sound judgment, and independently solve problems
Excellent interpersonal, written, and verbal communication skills
Demonstrated discretion, professionalism, and ability to manage confidential and sensitive information
Ability to remain calm, adaptable, and solutions-oriented when priorities shift or unexpected challenges arise
Highly collaborative team player with ownership, accountability, and willingness to support others
Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
Ability to quickly learn internal systems and processes
Employment eligibility to work with American Express in the United States; the company will not pursue visa sponsorship
Preferred: experience supporting multiple senior executives simultaneously
Preferred: familiarity with American Express systems, policies, and processes, including Concur, Ariba, Payroll, and myHR
Preferred: experience coordinating complex travel, external partner meetings, and executive-level events

Benefits

Comp & perks

Competitive base salaries
Bonus incentives
6% Company Match on retirement savings plan
Free financial coaching and financial well-being support
Comprehensive medical, dental, vision, life insurance, and disability benefits
Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through our Healthy Minds program
Career development and training opportunities